Go back Royal Papworth Hospital NHS Foundation Trust
Admin Team Leader
The closing date is 22 September 2025
We are advertising for an experienced Admin Team Leader to support the Clinical Administration Secretarial Team within Cardiology.
This is a varied and demanding role which will be split across 2 locations, Royal Papworth Hospital (Cambridge) and Kingfisher House (Huntingdon). Remote working will also be offered upon completion of training.
The postholder will be required to provide direct line management for a large team of Medical Secretaries and to liaise closely with other Admin Team Leaders in Thoracic and Surgery and Transplant, Business Manager, Deputy Service Manager and Service Manager. They will also be required to build strong relationships with Operational and Clinical colleagues.
We are looking for someone who has experience in leading teams, can deliver on targets and who can implement change with support for the Deputy Service Manager/Service Manager.
Main duties of the job
Main Duties include:
*To provide leadership and support to all team members, leading by example.
*Understanding of RTT
*Monitor workload of your team and provide cover for times of annual leave/sickness
*Produce reports and manage data as required by the Service Manager
Abilities should include:
*Excellent communication skills, verbal and written
*Ability to have difficult conversations
*To prioritise workload and adjust to conflicting demands and knowing when to escalate
Development opportunities are available to support progression
About us
Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.
Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.
The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.
For a street view tour: https://royalpapworth.nhs.uk/virtual-tour
Job responsibilities
On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.
Person Specification
Qualifications
* Degree level/NVQ Level 4 qualification in Administration/Management or equivalent experience
Experience
* Demonstrable evidence of people/line management experience
* Previous experience of using complex medical terminology
* Previous experience of using Microsoft Office Applications
* Previous experience of complex, non-routine and ongoing diary management or secretarial duties
* Experience of producing reports from databases and project management
* Knowledge of standard administration systems, tasks & processes
* Knowledge and experience in a customer care environment or busy administration team
* Good understanding of the relevant patient information systems in order to carry out the role
* Good understanding of Referral to Treatment (RTT)
* Ability to input data carefully into the relevant patient systems with a high degree of accuracy
* Demonstrate own activity to new employees
* To be IT confident using multiple systems after training
* Propose changes to existing policies & procedures in own area
* The ability to communicate non-routine, complex or sensitive information to colleagues, patients or relatives utilising persuasive language and negotiating skills
* Plan ongoing, non-routine or complex activities which require adjustment and forward planning
* The ability to pay close attention to detail in written and electronic communication and information storage
* The ability to work as part of a multi-disciplinary team to ensure high quality secretarial or administrative support
* Able to organise, prioritise and adjust own and other's workload in relation to the priorities of the department over timescales in excess of 6 months
* Able to plan and implement complex projects across the department which may require adjustment
* The ability to make changes to own & others practices and offer suggestions for improving services across the department
* Able to devise and implement Standard Operating Procedures in own area of practice
* Authorised signatory or delegated budget holder
* Maintains the quality in own work and encourages others to do the same
* Previous experience of working in the NHS
* Experience in the management of financial resources
* Knowledge of Human Resource legislation and practices
* Experience of undertaking project work
* Experience of leading change at a departmental level
Additional Criteria
* Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Royal Papworth Hospital NHS Foundation Trust
Address
Kingfisher House, Huntingdon
Kingfisher Way, Hinchingbrooke Business Park
Kingfisher Way, Hinchingbrooke Business Park
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