Office Administrator (Part-Time) – London
We are looking for a proactive and highly organised Office Administrator to play a key role in supporting our London office. This is a fantastic opportunity for someone who enjoys being at the heart of a business, keeping things running smoothly and creating a well‑managed, welcoming workplace.
This is a part-time role (0.6 FTE), offering flexibility in working pattern to be agreed with management. The position is office-based and ideal for someone who values being hands-on and visible in a professional London environment.
About the Role
You will provide essential administrative and facilities support to the business, taking ownership of the day‑to‑day operation of the London office and acting as a key point of contact for colleagues and external suppliers.
Key Responsibilities
Office & Facilities Administration
* Ensure the office is fully stocked, well‑maintained and running smoothly by overseeing office supplies, equipment, consumables and support services.
* Coordinate cleaning, waste and confidential disposal, safety checks and routine maintenance to maintain a compliant and efficient office environment.
* Proactively manage the premises and facilities, building strong relationships with third‑party contractors, with oversight from management.
* Ensure compliance with all relevant legislation and requirements, including health & safety, PAT testing and fire safety.
* Support office moves, reconfigurations and refurbishments, including sourcing and purchasing furniture.
* Manage incoming and outgoing post and deliveries, including couriers and special deliveries.
* Take responsibility for office security and safety systems such as access control, intruder alarms and fire alarms.
Legal & Business Support
* Provide general administrative support to fee‑earning teams in London, including billing and new matter onboarding as required.
General Support
* Act as on‑the‑ground support for IT, HR and other central teams, helping to keep communication and operations flowing smoothly within the London office.
About You
Qualifications
* Ideally educated to degree level, or A‑levels (or equivalent) with strong results.
* An administration or secretarial qualification would be beneficial but is not essential.
Skills & Experience
* Previous experience in a professional services environment (legal experience is an advantage but not required).
* Confident IT user with strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
* Experience with document management systems is desirable.
* Excellent typing and document formatting skills.
* Highly organised, with the ability to juggle priorities and manage multiple tasks effectively.
* A collaborative, can‑do attitude with a genuine willingness to learn and grow.
Why This Role?
This is an excellent opportunity to join a professional, collaborative environment in London, offering part‑time flexibility, responsibility, and variety. You'll play a visible and valued role in the day‑to‑day success of the office while enjoying a balanced working pattern.