Facilities manager - north east

Job Description

An experienced Facilities Manager is required to take responsibility for the day-to-day management of office facilities, with a primary focus on our head office and support for two regional offices.

This role is responsible for ensuring our offices remain safe, compliant, well-maintained and fit for purpose. You'll work closely with colleagues, contractors, landlords and service providers to deliver a high standard of workplace support, while also managing reception teams.

Key Responsibilities

• Coordinate planned and reactive maintenance activities and ensure issues are dealt with in a timely manner.
• Prepare scopes of work and service specifications for maintenance activities, workplace improvements and facilities projects.
• Support procurement activities, including obtaining quotations, reviewing tenders and appointing contractors.
• Manage contractors and service providers, ensuring work is carried out safely, professionally and to the required standard.
• Oversee facilities contracts including cleaning, security, waste management, maintenance and other workplace services.
• Support office moves, refurbishments, space planning exercises and general workplace improvement projects.
• Ensure facilities activities are carried out in line with company procedures and relevant health and safety requirements.
• Carry out workplace inspections and support risk management and contractor control processes.
• Maintain facilities records, contractor documentation, compliance information and service agreements.
• Monitor facilities expenditure, process purchase orders and review invoices against agreed services.
• Support sustainability initiatives, including waste reduction, recycling and utility monitoring.
• Develop positive working relationships with internal stakeholders, landlords, building management teams and suppliers.

This role would suit someone with an IOSH qualification who enjoys a varied workload, is comfortable taking ownership of facilities issues, and can build strong working relationships with colleagues, contractors and service providers. You'll be practical, organised and able to balance day-to-day operational demands with longer-term improvements and projects. This role requires office/ site presence five days a week.