Senior Administrator E-Rostering Support
The post holder will be a key individual in providing administrative and E-Rostering support to the Children Community Nursing department ensuring Rotas are produced timely using effective staffing levels through the effective use of the Health Boards rostering systems.
You will work on your own initiative, to support the Manager in the provision of effective Time & Attendance and E-Rostering Systems to the service.
In the course of your duties, you will undertake full administration services to ensure the smooth operation of the department working within Occupational Policies will provide specialist training and advise in the use of E-Rostering for the team and will;o Assist staff across the department in their usage of the rostering system and respond to queries relating to Time & Attendance and Rostering.o Provide ad hoc information reports to senior managers assisting in the data cleansing process ensuring that the systems are kept up to dateo Organise meetings, taking and transcribing minutes
Main duties of the job
Be first point of contact for all queries relating to the departments rostering arrangements.
Communicate with internal and external stakeholders to ensure that the staffing levels are adequate for the shifts within the department, this can be complex due to the nature of the services which have to be covered.Provide a link between Payroll and Managers/Staff to deal with any queries/complaints over pay anomalies downloaded from the Time and Attendance system using tact and patience when dealing with barriers to understanding. Many of these queries have short notice reaction times due to their financial nature.
Respond to system issues and make appropriate routine adjustments and where there are complex faults the post holder will need to report these to the senior Manager.
Attend multi-disciplinary meetings and prepare documentation and slides, e.g. statistics in preparation of meeting and distribute minutes within given deadline.
Deal with highly confidential and sensitive documents/issues/enquiries relating to the department, always maintaining the strictest confidentiality and discretion.
Collate requested data from Senior Members of staff and analyse / organise as required, producing analytical documents to display results.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome
Person Specification
* Diploma in Administration or equivalent administrative qualification/experience.
* Demonstrates ability to use computer programmes, eg Microsoft Word, Excel and Teams.
* experience of working in the NHS
Essential Aptitude and abilities
* Good organisational skills
* Proven ability to prepare written/typed document both structurally and grammatically correct.
* Good written and verbal communication skills.
* Welsh speaking (Level 1)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£26,928 to £29,551 a yearper annum pro rata
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