Job Description
We are recruiting for a Site Administrator on the Golticlay Wind Farm project. You will manage and coordinate all administrative duties, ensuring timely and accurate information for the Project Manager and site teams.
You must be able to organise your workload, filing methods and work in a clear and logical manner, following process and procedure. You must meet deadlines without compromising quality and work on your own initiative whilst working in a team environment. You must demonstrate enthusiasm to learn new experiences and skills, support the team, and build strong working relationships with people at all levels. You should also be confident in using your communication skills to ask questions, seek and clarify information.
Project
Golticlay Wind Farm
Location and Contract
Full time, site based. Start Date: August 2026. Contract: 3 months initially. Hours: 32.5 hours a week, either over 3, 4 or 5 days. Location: Wick.
Responsibilities
* Document control: inputting data and uploading documents into various systems including Sharepoint and Aconex (Farrans Document Management System) and ensuring all paperwork is filled as per the correct procedures for Quality and H&S.
* Project Superuser for the access control system, MSite. Issue registration emails to new users and monitor expiry dates for trade cards, run reports and audits.
* Assist the Accounts department to ensure invoices are signed and approved quickly. Manage delivery docket approval process, gain approval from the appropriate team members on site in a timely manner using Coins OA and keep the approved signature list up to date.
* Primary point of contact for all visitors to the site/front of house. Deal with clients and customers professionally via email and face‑to‑face, ensure all visitors are signed in and have the correct PPE. Assist the team with inductions and, at the end of the project, closing the site down correctly and archiving paperwork as per procedures.
* Carry out general office duties including ordering office supplies, PPE and consumables for the site, update all information boards on site.
* Support the Social Value Team achieving targets for the project, liaise with stakeholders and local council, employment partners and local education, produce progress reports, coordinate CCS audits.
* Occasionally there may be the need to travel to other Farrans projects or Head Offices.
The above is not an exhaustive list of duties and you may be asked to help with ad‑hoc duties as requested by onsite management.
Qualifications
Essential
* Excellent communication skills – both written and verbal.
* Working knowledge of Microsoft Office packages including Word and Excel.
* Capable of working on own initiative whilst working in a team environment.
* Confident in asking questions, seeking and clarifying information and have an enthusiasm to learn new experiences and be supportive of and part of a hard‑working team.
* Previous Administration / Project Coordinator experience.
* Able to prioritise, multi‑task and an understanding of deadlines and working to achieve these.
* An excellent professional demeanour.
Desirable
* Previous construction industry experience.
* Previous Aconex experience.
* Previous MSite experience.
About Us
Here at Farrans we build, transform, and connect. Making a positive difference to the communities in which we operate is our passion and we place social responsibility at the heart of every scheme.
The projects we deliver have an important role in the everyday lives of people in the UK & Ireland. We are committed to making a positive impact on the environment and strive for sustainability in all we do.
Our culture is one of transparency, equality and encouragement, where questions are welcomed, learning never stops and access to support is provided.
Farrans are an equal opportunities employer and are committed to creating a diverse and inclusive work environment for all. Should you require any reasonable adjustments throughout our recruitment process, please let us know.
Benefits
When you come to Farrans, you can make a big impact. Your well‑being is our priority. We offer a comprehensive benefits package designed to support you to achieve your full potential. Our career development opportunities provide you with a clear progression pathway, advanced education in your core subjects as well as management and leadership opportunities. We understand the importance of work‑life balance and offer flexible working hours, generous leave policies and investment in physical and mental wellbeing to help you maintain a healthy work‑life integration.
To learn more about what we can offer you, click here.
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