Asset Records Officer
Horley | £44.4k - £55.5k per annum (dependent on skills and qualifications)
Full Time | Hybrid
Joint-contribution pension from 6% (12% total) – Enhanced maternity & family leave – Life assurance – HolidayPlus – Virtual GP & Employee Assistance Programme plus retail and leisure discounts & many more.
REQ5587
We are seeking an experienced and detail-oriented Asset Records Officer to play a key role in maintaining the accuracy, governance and compliance of asset information supporting our gas network infrastructure.
This role combines technical asset data management with team leadership responsibilities, ensuring that asset records remain accurate, compliant and auditable while supporting the development and performance of the Asset Records team.
Working closely with Asset Engineering, Operations, Maintenance and project delivery teams, you will ensure that asset changes, maintenance schedules and regulatory documentation are properly reviewed, processed and maintained within asset management systems. Your work will directly support regulatory compliance, operational safety and effective asset management across the network.
Asset records and system governance
* Maintaining asset data within asset management systems (including Maximo).
* Ensuring maintenance schedules and inspection regimes are correctly created, updated and aligned with asset engineering policies.
* Managing the Pressure Systems database and Written Schemes of Examination to ensure compliance with statutory inspection requirements under Pressure Systems Safety Regulations (PSSR).
* Logging, tracking and closing PS/5 modifications and repairs, ensuring associated records and maintenance schedules are updated.
* Reviewing, validating and progressing Plant/1 commissioning and decommissioning certificates, ensuring asset changes are accurately reflected within asset systems.
* Investigating and resolving data discrepancies across asset systems, engineering records and operational documentation.
* Producing management information reports and providing data insights to support asset management and engineering decision-making.
* Supporting initiatives that strengthen asset data governance, system processes and record accuracy.
Team leadership and development
* Providing day-to-day leadership to members of the Asset Records team, ensuring work is delivered accurately and within required timescales.
* Coaching and developing team members to build knowledge of asset systems, engineering records and regulatory processes.
* Conducting regular 1-to-1 meetings to review performance, workload and development needs.
* Delivering team briefings and knowledge sharing sessions to maintain awareness of process changes, system updates and business priorities.
* Supporting the completion of performance reviews and personal development planning.
* Creating a positive and collaborative team environment that encourages continuous improvement and professional development.
Stakeholder engagement
* Building effective working relationships with internal stakeholders including Asset Engineering, Maintenance, Operations and project delivery teams.
* Acting as a key point of contact for queries relating to asset records, maintenance schedules and engineering documentation.
* Supporting cross-department initiatives aimed at improving asset data quality and governance.
What you will need
* We’re looking for someone who combines strong data governance capability with an understanding of operational engineering environments, alongside experience supporting or leading a small technical team.
* You will likely have experience in roles involving asset management systems, engineering records, maintenance planning or technical data administration.
Essential experience
* Experience working with asset management systems such as Maximo (or similar platforms).
* Experience maintaining or administering technical asset records, maintenance schedules or engineering documentation.
* Demonstrated ability to support, guide or supervise team members within a technical or administrative environment.
* Strong data management and analytical skills with the ability to work confidently with large datasets and complex asset records.
* Strong organisational skills with the ability to manage competing priorities and deadlines.
* Excellent attention to detail and commitment to maintaining accurate, compliant records.
* Confident communication skills and the ability to work collaboratively with multiple technical stakeholders.
You may have to travel between business area sites across South England and Scotland. You may need to spend occasional nights away from home.
Not sure you meet every requirement?
Research shows some people – particularly women and those from underrepresented backgrounds – may hesitate to apply unless they meet every criteria. At SGN, we value diverse backgrounds, experiences and perspectives.
If this role interests you but you’re not sure you tick every box, we’d still love to hear from you. You might be just who we’re looking for – now or in the future.
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