Main area Finance Grade NHS AfC: Band 2 Contract Fixed term: 9 months (could potentially be extended or become permanent) Hours
* Part time
* Flexible working
* Home or remote working
32.5 hours per week (Monday to Friday) Job ref 388-7305454-CORP
Employer Torbay and South Devon NHS Foundation Trust Employer type NHS Site Regent House Town Torquay Salary £24,465 per annum pro rata Salary period Yearly Closing 31/08/2025 23:59
Payments Assistant
NHS AfC: Band 2
Job overview
We are looking for an enthusiastic person to join the Accounts Payable team within the Finance Department. The Trust offers a generous pension and substantial holiday entitlements.
You will assist the Payments Supervisor with statistics for ad-hoc returns of work, working to build a rapport with your dedicated suppliers and become aware how some suppliers invoices have to be dealt with differently
* Internal:
Trust Staff: Providing and receiving information and advice to all levels,
both clinical and non-clinical
Internal Audit
* External:
Supplier organisations and individuals
HMRC
Other NHS organisations
As this position is within such a large organisation, it offers good career progression, especially for someone in the early stages of their financial career.
Main duties of the job
* To accurately process supplier invoices and other payments requests through the Unit 4 Finance & Procurement system in accordance with organisational policies and procedures.
* To ensure that only appropriately authorised invoices and other payment requests are processed for payment.
* To ensure that supplier payments are processed promptly in line with Government guidance and in line with agreed contractual terms.
* To monitor supplier accounts, and routinely investigate & resolve non-payment queries with staff and suppliers, using tact to negotiate a successful conclusion.
* To identify and escalate any suspicions and concerns relating to correspondence and payment requests to the line manager, in accordance with the organisations standard operating procedures.
Working for our organisation
The Accounts Payable Team consists of the AP Manager, AP Supervisor & 5 Assistants.
With in excess of 125,000 invoices a year to process it is imperative that each member of the team works well under pressure and as a team player, but equally as important that they are able to work independently and prioritise workload effectively.
The Team now works in an almost completely paperless environment and once fully trained there could be the opportunity to work from home on certain days of the week.
Detailed job description and main responsibilities
Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification
Person specification
Qualifications
* GCSE Maths and English
* AAT foundation level or equivalent practical experience.
Knowledge
* Sound understanding of the implication of interfaces between systems. Ability to work independently without close supervision.
* Specialist knowledge of VAT rules as they apply to the NHS – in particular which invoices are eligible for VAT reclaim under contracted out services rules.
Experience
* Experience in the use of large financial systems. Excel – basic.
Personal
* Good interpersonal skills. Good negotiation skills.
Skills
* Advanced keyboard skills to enable fast, accurate processing of invoices and other payment requests.
You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.
If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.
IMPORTANT INFORMATION
* We reserve the right to close vacancies early if we receive a high volume of applications. Therefore, we encourage you to apply promptly.
* Please read the job description carefully and tailor your application to reflect the requirements of the role.
* Applicants who identify in their application form they are a part of the Armed Forces community will be guaranteed an interview, provided they meet the minimum essential criteria outlined in the job description and person specification for the role. Step into Health guidance can be found on our NHS Employers website.
* Correspondence will be sent via Trac, text, and email. Please ensure you check your email and Trac account regularly.
* Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band.
* If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion.
* It is your responsibility to ensure the timely receipt of appropriate references.
The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.
Employer certification / accreditation badges
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
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