System C is a leading health and social care software supplier working at the heart of NHS digital transformation. We deliver integrated digital solutions to support clinicians, streamline workflows, and improve outcomes across hospitals, community services, and social care settings. We're passionate about creating smarter, safer systems to support the professionals who care for millions every day.
Purpose of the Role
As a Bid Coordinator, internally known as Bid Content Coordinator you will play an essential role in supporting our Pre-Sales Team with content management, document preparation, and coordination tasks. This is an ideal opportunity for someone early in their career-perhaps a recent graduate or someone with relevant academic or placement experience-looking to build a career in bids, proposals, or healthcare procurement.
You will work closely with experienced Bid Writers and Managers to maintain high-quality bid content, support document formatting, and ensure timely and compliant submissions to NHS and public sector procurement frameworks.
Key Responsibilities
* Support the creation and editing of bid documents for NHS tender responses
* Assist with maintaining the Bid Content Library, tagging and version-controlling reusable materials
* Help coordinate bid response timelines and support stakeholders in gathering inputs
* Format, proofread, and finalise bid documents to a professional standard
* Track submission deadlines and ensure documentation is submitted in line with buyer requirements
* Attend and document bid team meetings, capturing actions and follow-ups
* Monitor NHS procurement portals and flag relevant opportunities
* Liaise with subject matter experts (SMEs) to gather content and assist in shaping responses
* Support with maintaining compliance checklists and templates
Requirements
Skills & Attributes
* Excellent written and verbal communication
* Highly organised, with strong attention to detail
* Comfortable coordinating inputs from multiple stakeholders
* Able to follow templates and structured processes
* A proactive, can-do attitude with a willingness to learn and take ownership
* Some experience (e.g., through internships, placements, or junior roles) in writing, editing, or coordinating documents
* Familiarity with Microsoft Office, particularly Word and PowerPoint
Desirable
* Understanding of NHS procurement processes or frameworks
* Exposure to working in a bid, sales, or document-heavy environment
* Familiarity with content libraries, version control, or document formatting best practices
* Knowledge of bid or proposal tools (e.g. SharePoint, Loopio, or similar)