Since 1978, Hopkins has been a business built on family values that has grown from strength to strength.
Currently, we have over 200 people working across the business. Some of whom have been with us since the beginning!
Our ethos is to promote from within our own team whenever we can. So, developing our people is vital to our success.
From Early Careers to Director level, we are always looking to find great people to join our team.
Fleet & Office Administrator
Salary: £28,500
Contract: Permanent
What we are looking for?
We are looking for a proactive and organised Fleet & Office Administrator to take ownership of the day-to-day management of our vehicle fleet while also providing essential administrative and operational support across the business.
This is a varied and hands-on role, ideal for someone who enjoys coordinating multiple tasks, working with different teams, and keeping things running smoothly behind the scenes.
Key Responsibilities:
Fleet support
* Serve as the first point of contact for all fleet-related queries.
* Coordinate vehicle servicing, MOTs, repairs, and routine maintenance.
* Arrange vehicle collections, deliveries, and changeovers.
* Conduct vehicle condition checks when vehicles are issued or returned.
* Maintain accurate fleet records, databases, and compliance documentation.
* Administer the company’s vehicle tracking system, monitoring usage and generating reports to support fleet efficiency and compliance.
* Process accident and damage reports and liaise with insurers and repairers.
* Monitor ULEZ, congestion charges, tolls, and other vehicle-related costs.
* Administer fuel cards and support vehicle procurement, disposal, or reallocation.
* Prepare regular fleet reports for management.
Administrative & Operational Support
* Provide administrative support across the business.
* Prepare, compile, and distribute documents, reports, and meeting materials.
* Manage office stock, stationery, and PPE.
* Assist with travel and accommodation bookings.
* Support reception and handle incoming calls as needed.
Skills & Experience:
* Strong attention to detail and accurate record-keeping
* Highly organised with excellent time management skills
* Professional, approachable, and effective communicator
* Comfortable managing multiple priorities and working independently
* Competent IT user with experience using databases and standard office systems
* Experience with vehicle tracking systems is desirable
Previous experience in fleet coordination is desirable but not essential — full training will be provided for the right candidate.
In a nutshell
At Hopkins, our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated, innovative and creative people. Who never settle for "just average".
As we continue to grow our network and expand our team across the south of the UK, with hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base.
This is an excellent opportunity to join a progressive business who invest in people.
Our commitment to you
As a key member of our team you will be encouraged to develop yourself further using all the tools made available to you by the business. As our inhouse HR team will work alongside you and your line manager to develop a bespoke develop plan that is tailored to your needs.
We also offer a host of benefits across our business, including
* Flexible Holiday Scheme
* Onsite Gym
* Flexible Working
* Staff Social Events
* Time off to commit to charity work and good causes
* Private Medical Insurance
* Life Insurance
* Company Contribution towards Eye Welfare
* Employer Assistance Programme that goes above and beyond
Be yourself
Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.
To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.