Location: Kingston
Contract Type: Permanent
Salary: £45,000
Office Based
Our client is a well-established construction advisory company based in Kingston, known for delivering transparent, accurate quotations and professional guidance to clients. Theyre seeking an experienced Office Manager to join their team. If youre organised, proactive and thrive in a role where youre central to keeping operations running smoothly, this could be the right opportunity for you.
Position Overview:
This Office Manager role is pivotal to the companys success. Youll work across multiple functions, administration, finance, purchasing, logistics and compliance - ensuring daily operations run efficiently and all teams have the support they need. In this close-knit, owner-managed business, youll be trusted, relied upon and genuinely valued. Your ability to spot what needs doing and take action will be essential, as will your attention to detail and commitment to supporting colleagues around you.
Responsibilities:
* Manage day-to-day administration, filing systems, staff records and schedules to keep operations organised
* Coordinate supplies, equipment and third-party service providers to support business needs
* Support the sales team and ensure visitors and customers receive professional, welcoming service
* Process payroll information for employees and contractors with accuracy and timeliness
* Support statutory administrative requirements and pension administration to ensure compliance
* Manage petty cash, supplier payments and assist with invoicing and quotations
* Source materials and products from domestic and international suppliers
* Manage incoming stock, inventory records and replenishment across storage and display areas
* Coordinate deliveries, collections and associated documentation to maintain smooth logistics
* Manage the company vehicle fleet including maintenance schedules, compliance and renewals
* Prepare and maintain health and safety documentation relevant to operational activities
* Support insurance renewals and ensure compliance records are kept up to date
* Maintain schedules and coordinate across teams to keep projects and daily operations on track
Requirements:
* Proven experience in office management, operations or senior administration role
* Demonstrated ability to take ownership and work independently without needing to be chased
* Calm, dependable and genuinely well-organised approach to work
* Comfortable working with financial processes and a range of business systems
* Proficient in Microsoft Office with broader digital tool competency
* Background in logistics, purchasing or stock management is a real advantage
* Strong communication skills and ability to work effectively across all levels