Office Administrator / Finance Coordinator
Location: Ingatestone, Essex
Company: RJ drylining limited
Full-time, Monday to Friday (Office-based)
Salary: £30k-£35k
About Us
We’re a growing drylining and interiors contractor delivering high-quality commercial and residential fit-out projects across the East of England and South East. Our work takes us throughout Essex, East London, and Cambridge, where we’ve built a strong reputation for quality, reliability, and teamwork.
We take pride in our craftsmanship, our people, and the lasting relationships we build with our clients.
We’re now looking for a confident, organised, and reliable Office Administrator / Finance Coordinator to join our team. This is a key support role working closely with our directors and project teams — helping to keep the business running smoothly and ensuring we stay on top of day-to-day finance and administration tasks.
What the Role Involves
This is a varied, hands-on role where no two days are the same. You’ll be responsible for a mix of finance, admin, and project support duties, including:
Finance & Accounts
* Uploading, coding, and reconciling invoices and payments in Xero
* Helping manage CIS, VAT, and monthly reporting
* Keeping on top of outstanding invoices and supplier payments
* Liaising with our accountant/bookkeeper for cashflow updates
Office Administration
* Handling office emails, calls, post, and supplies
* Keeping diaries and calendars organised for directors and managers
* General day-to-day office support to keep things running efficiently
Project & Compliance Support
* Producing O&M manuals and assisting with client handover packs
* Maintaining company records for CHAS, Constructionline, and insurance
* Keeping track of staff training, CSCS cards, and certification renewals
Team & Client Relations
* Assisting with staff training and company events
* Coordinating client/supplier communication and collecting feedback after projects
About You
We’re looking for someone with solid admin and finance experience — ideally within construction or a subcontractor environment. You’ll need to be confident using Xero, familiar with CIS and VAT, and happy juggling multiple tasks at once.
You’ll also bring:
* Good attention to detail and organisational skills
* A professional but friendly communication style
* Strong working knowledge of Microsoft Office (Excel, Word, Outlook)
Bonus points if you have:
* Experience creating O&M manuals
* Familiarity with CHAS, Constructionline, or H&S documentation
Why Join Us
We’re a close-knit team where everyone plays an important role. You won’t be “just another admin” you’ll be a key part of how the business operates day to day.
You’ll get:
* A stable, full-time role in a growing company
* The chance to take ownership of your work and improve how we do things
* A supportive environment where your input is valued
How to Apply
If this sounds like you, we’d love to hear from you.
Please apply via LinkedIn or email your CV and a short cover note to [rachel@rjdrylining.co.uk] with the subject line:
Office Administrator / Finance Coordinator Application