Job Description
Role: Property Management Administrator
Location: Exeter
We are excited to be recruiting for a Property Administrator on behalf of a well-established property company with a diverse portfolio of commercial and residential assets. This is a fantastic opportunity to join a trusted organization with a strong track record of building long-term relationships and delivering high-quality, well-maintained properties for tenants across the region.
The Company:
Their assets span across various sectors, including commercial and residential properties, as well as additional investments in land, garages, and leisure facilities. The company is committed to maintaining and enhancing its properties while fostering positive relationships with tenants, agents, and other stakeholders.
The Opportunity:
As a Property Administrator, you will work closely with the Head of Asset Management to support the efficient management of the company's diverse property portfolio. This role offers an exciting opportunity to work across both commercial and residential properties, handling various administrative tasks to ensure the smooth operation of the portfolio.
Key responsibilities include:
1. Maintaining property schedules and providing accurate reports
2. Managing supplier and agent relationships
3. Ensuring compliance with relevant regulations
4. Tracking insurance documentation and ensuring timely payments
5. Liaising with solicitors, agents, contractors, and accountants to support property transactions
6. Assisting with the preparation of documents for Board Meetings and company reports
7. Engaging with local authorities to manage business rates and resolve billing discrepancies
8. Coordinating energy utility contracts and ensuring billing accuracy
9. Overseeing property maintenance, refurbishment coordination, and compliance management
Your role will also involve keeping track of vacant properties, liaising with managing and letting agents, and regularly reporting back to the Head of Asset Management. Strong office administration skills, including managing paperwork, schedules, and handling calls, will be crucial to your daily responsibilities.
The Candidate: The ideal candidate will have:
10. A background in property management or administration
11. Experience working with both commercial and residential properties
12. Strong organizational skills with the ability to work independently and prioritize tasks
13. Proficiency in MS Office, including Excel and Teams
Why Apply?
14. Competitive salary reflecting your experience and skills
15. Great opportunity for work-life balance
16. Hands-on involvement in managing and maintaining a diverse property portfolio
17. Job stability and long-term career growth
18. Learn from industry experts and enhance your property management skillset