Job Title: Hire Desk / Engineering Administrator
Location: South Kirkby, Pontefract. WF9 3FD
Salary: £30,000-35,000
Hours: Full-time 8am – 5:30pm Monday to Friday
Contract Type: Permanent
Join our busy and dynamic operations team!
We’re looking for an organised and proactive Hire Desk / Engineering Administrator to support our field engineers and hire operations. If you’re detail-oriented, confident working independently and as part of a team, and thrive in a fast-paced environment – we want to hear from you!
Key Responsibilities:
* Schedule and manage engineer workloads and overtime.
* Maintain regular client communication via phone and email.
* Track and review engineer job reports, quotes, and invoicing.
* Maintain stock levels and coordinate parts supply.
Hire Desk Support:
* Support hire desk enquiries, contracts, and logistics.
* Keep machine status records up to date.
Parts & Inventory Management:
* Handle parts enquiries and supplier coordination.
* Maintain internal and van stock records.
* Support marketing with parts imagery and uploads.
Compliance & Fleet Administration:
* Oversee driver and vehicle compliance (licensing, inspections, tachographs).
* Monitor fleet tracking systems and driving behaviours.
* Maintain organised records for audits and reporting.
Visitor & Contractor Management:
* Greet visitors, ensure sign-in processes, and enforce safety protocols.
* Manage contractor documentation and PPE requirements.
General Administration & GDPR:
* Assist with customer complaints and internal documentation.
* Monitor office cleanliness, security, and contractor hours.
* Uphold GDPR and information security policies.
About You
* Strong administrative or coordination experience.
* Confident communicator – written and verbal.
* Excellent time management and organisation.
* Tech-savvy – especially with Microsoft Office.
* Able to work independently and under pressure.
* High attention to detail.
* Experience with Xero (not essential – training provided).
* Previous experience in hire or engineering support.
What We Offer
* Full on the job training and ongoing support.
* A friendly, team-focused workplace.
* Opportunities to grow within the business.
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