We are currently recruiting for a Facilities Supervisor to join our well established and successful client based in St Albans!
Our client are a modern and innovative legal firm and experts in their field. They believe firmly in developing their staff and recognising their achievements. You will be joining a warm, friendly and social team environment.
This role ensures that clients receive a warm welcome into a clean, well-maintained office and that team members have facilities required to deliver an excellent service.
What’s in it for you?
1. Salary: Up to £34kdepending on experience
2. Hours: Full-time 36.25 hrs per week, Monday to Friday (hours to be worked between 8:30am – 6pm)
3. 25 days holiday (plus 2 additional for Christmas period)
4. Generous pension scheme
5. Private Healthcare
6. Death in service
7. Subsidised parking
Key Responsibilities:
Facilities
8. Supervising the Facilities team, fostering a collaborative and supportive culture
9. Ensuring that the Facilities team are maintaining the day-to-day needs of the business
10. Reviewing supplier costs to find the best prices
11. Ensuring that all visitors receive a consistently warm and professional welcome
12. Monitoring the facilities inbox and respond to or deal with enquires in an appropriate manner
13. Assisting with office moves and workstation set up - updating the office floor plan in a timely manner
14. Managing external contractors, including cleaning and maintenance, for both PPM schedules and ad hoc requirements
15. Ensuring that the building is kept looking clean and tidy, including client and communal areas, and properly provisioned with stock refreshments
16. Transportation of items between offices and to other locations as necessary
17. Covering reception in the absence of the receptionist
Property
18. Maintaining the company property register and company asset log as movement occur
19. Looking after the health and safety of the building, including weekly fire alarm checks, bi-annual evacuations
20. Supporting maintenance projects as required, updating the site maintenance log as necessary
21. Undertaking building inspections in accordance with checklists, identify any concerns/issues in the building and raise to the relevant person
Administration
22. Sorting incoming office post and deliveries
23. Franking outgoing post and ensuring that the franking machine is maintained and loaded with sufficient funds
24. Logging all incoming cheques and delivering them to the bank with completed paying in book
25. Logging files for digital storage, arrange collections and destruction of hardcopy documents as required. Request files and deeds from Stephens when required and assist in the location of older files and deeds
26. Checking invoices.
What the client is looking for:
27. Team leader experience
28. Good IT skills particular with MS Office
29. Good written and verbal communication skills
30. Excellent organisational and time management skills
31. Attention to detail/accuracy
32. Able to lift, move and carry sizeable objects (manual handling)
33. Able to pitch in and work as part of a wider team
34. Confidentiality and discretion
35. Driven to provide an excellent service
36. Full, clean driving licence
37. A commitment to continual learning and encouraging the same in others
38. A supportive and collaborative approach