We are looking to strengthen our Admin Support team with an Administrator based at ESD, Stepps office.
Key responsibilities:
Reception and Meeting Room Management (based at Reception):
1. Daily management of reception, meeting rooms, equipment and housekeeping - ensuring areas are safe and tidy
2. Managing desk and meeting room bookings via Sign-in App and Outlook, room set-ups and booking catering
3. Welcoming staff and visitors; ensuring the sign in process is followed and assisting with enquiries
4. Visitor information and advance arrival assistance
5. Preparation of ID passes and adding New Starts to Network2 system
6. Managing contractors’ arrival ensuring necessary approvals are in place
7. Managing deliveries and uplifts
8. Assisting with routine IT enquiries
9. First aid and fire warden duties
10. Office inductions
11. Managing office engagement events
12. Office safety, environment and wellbeing initiatives assistance
Secretarial Support:
13. Planning, attending and running events
14. Running live business events and audio-visual meetings/calls
15. Meeting scheduling and calendar management
16. Board meeting pack preparation and attending Board meetings as required to take actions and presenting slides
17. Supporting Executive Assistant as required
Business Support Team Administration:
18. Core team tasks
19. Office Facilities Support
20. HR Administration Support
Undertake such other duties, training and/or hours of work as may be reasonably required, and which are consistent with the general level of responsibility of this role.