V:1- 18/12/2025 Author: Office Manager Page 1 of 2
JOB DESCRIPTION: Projects & Admin Officer
Responsible to: SEFF’s Office Manager + Project Coordinator (discussed upon appointment)
Location: SEFF’s Richhill Office - 163A Portadown Rd, Richhill, Armagh, BT61 9LJ
Hours of work: 20 hours per week (funded until 31st March 2026)
Salary: SC4-7 £13,645 PA Gross for 20 hours per week & 6% pension - payable monthly in arrears
The Post: This post has been developed as part of the Victims and Survivors Service VSP.
Purpose of the Role: The Projects and Admin Officer supports SEFF in coordinating projects and activities with members, maintains project documentation, assists with reporting and financial tracking, and provides administrative support to the Richhill Office.
Key Responsibilities:
1. Develop, implement, and monitor project plans and timelines.
2. Track project milestones, deliverables, and KPIs.
3. Maintain project documentation including risk assessments and meeting minutes.
4. Coordinate communication and planning with the Project Coordinator and Director.
5. Liaise with internal teams and external partners.
6. Draft correspondence, reports, and presentations.
7. Communicate regularly with members and clients via email, text, etc.
8. Submit monitoring reports to VSS and funders.
9. Investigate funding streams and complete funding applications under oversight.
10. Support procurement processes.
11. Input data into the SEFF CRM system and ensure accuracy.
12. Assist in onboarding and coordinating consultants, volunteers, and contractors.
13. Prepare VSS verification documentation with the Finance Manager.
14. Maintain financial records and support audits.
15. Produce content for newsletters and bulletins in collaboration with the team.
16. Network and liaise with relevant organizations for project delivery.
17. Set up meeting spaces and arrange catering.
18. Ensure activities comply with organizational policies.
19. Handle calls, emails, and face-to-face inquiries at the office.
20. Conduct regular one-to-one meetings with Line Management.
21. Perform other tasks as required by management.
Key Skills and Competencies:
* Excellent organisational and time-management skills.
* Strong communication skills (written and verbal).
* Attention to detail and problem-solving skills.
* Proficiency in MS Office Suite and other relevant software.
* Ability to work independently and in a team.
* Knowledge of project management tools is advantageous.
Qualifications and Experience:
* Degree or diploma in Business Administration, Project Management, or related field, AND at least 2 years of relevant experience.
* Or, without a degree/diploma, a minimum of 4 years' experience in a similar role and 5 GCSEs (or equivalent) at Grade C or above.
#J-18808-Ljbffr