At IChemE (Institution of Chemical Engineers), we are more than a professional body – we are a powerful, global movement of over 32,000 chemical, biochemical, and process engineers who are solving some of the world’s biggest challenges.
From climate change and clean energy to food security and health, our members lead the way in creating a safer, more sustainable world. We champion excellence, ethics, and innovation.
As the only organisation licensed to award Chartered Chemical Engineer status and Professional Process Safety Engineer registration, we set the standard for our profession.With a bold new strategy, fresh leadership, and an ambitious agenda for growth, inclusion, and influence, this is a truly exciting time to join IChemE. Be part of a team that is raising the bar, growing its global voice, and engineering a Sustainable World.
About the role
Supporting the Chief Executive and Chief Operating Officer, the Governance Manager will be responsible for ensuring that effective governance arrangements are in place across the organisation, providing key support to the Institution in achieving its strategic and operational goals, and will drive innovation and a culture of continuous improvement in governance processes and procedures.
The Governance Manager will ensure effective management of the Board of Trustees, Congress, and Committees of the Board, and will ensure that the Institution complies with its governing documents, relevant legal and regulatory requirements, and maintains compliance with all matters of charity and corporate governance.
Responsibilities
Organisational Governance & Compliance:
* Provide advice and guidance to the Chief Executive, Senior Leadership Team, and Board of Trustees on all governance-related matters, including the interpretation of IChemE’s governing documents to ensure excellent governance across the organisation.
* Continuously monitor developments in charity good governance practice, identifying areas for improvement in IChemE’s key governance processes and procedures.
* Effectively manage and communicate any changes in legislation or requirements of the Charity Commission and other relevant bodies.
* Ensure fulfilment of the governance requirements for all legal entities within IChemE, including filings, returns, resolutions, and maintenance of records and registers.
* Work with the Head of Finance & Compliance, and others, to ensure controls are embedded and compliance with IChemE’s governing documents is monitored, escalating any non-compliance or risks as appropriate.
* Manage IChemE’s internal Corporate Information SharePoint site, ensuring version control of all documents and that information is readily available to internal users.
Governing Documents:
* Ensure that IChemE’s governing documents (including Royal Charter, By-Laws, Regulations, and organisational policies) are kept under continual review, in particular to ensure compliance with, and reflect any changes required by, charity regulators.
* Manage the approval, communication, and any necessary ballot for changes to the governing documents for all legal entities within IChemE.
* Regularly review IChemE’s committee structure and Scheme of Delegation to ensure they remain appropriate to meet the needs of the organisation.
* Ensure all committees and sub-committees / panels are properly constituted with clear Terms of Reference in place, which are regularly reviewed and updated.
Board of Trustees, Congress, and Committees:
* Schedule all meetings of the Board of Trustees and committees to fall at strategic times during the year to enable in-depth consideration of agreed agenda items and efficient flow of information and decisions.
* Manage the preparation of high-quality Board and committee papers to facilitate effective discussion and decision making.
* Manage the effective running of Congress, IChemE’s member advisory body to the Board of Trustees.
* Provide follow-up to the Board, committee, and Congress meetings through dialogue with senior colleagues and by moving forward outstanding action points.
* Lead the succession planning and recruitment for the Board of Trustees and Congress, managing the election process and any necessary ballots of members.
* Work with the Volunteer Engagement Manager and others to manage the effective succession planning for all committees.
* Manage the Board of Trustees and Congress induction programme, and any ongoing training and development.
* Provide ongoing assessment of the effectiveness of the Board of Trustees and Congress.
Legal Support:
* Develop and maintain IChemE’s contract management procedures.
* Review contracts and advise colleagues on contractual terms.
* Liaise with IChemE’s external legal advisors for support as and when required with the review of or preparation of contracts and agreements.
Knowledge, Experience & Skills:
* At least three years’ experience working in a senior administrative support role
* Experience in governance, compliance, and project management
* Charity governance experience (desirable)
* Experience of working with volunteers
* Strong relationship management with the ability to influence at all levels
* Very strong written and verbal communication skills
* Experience in developing systems and frameworks, and leading change
* Excellent attention to detail, proofreading, and document management
* Excellent level of IT literacy for all Microsoft Office applications, in particular SharePoint
* Able to focus on key issues and the ‘big picture’ as opposed to a compliance-only approach
* Responds promptly and effectively to changes in priorities and deadlines
* Demonstrates a thorough knowledge of the job and their own subject area and can provide technical advice and information to colleagues and stakeholders.
* Able to be discreet when dealing with sensitive information.
* Educated to Level 3 (‘A’ level equivalent UK)
* Chartered Member of a relevant professional body such as CGI (formerly ICSA)
Required Qualifications
* Degree level, desirable or relevant qualification in charity or corporate governance
* Annual performance reviews
* Training and development opportunities
* Contributor pension scheme that matches employee contributions by 1.5 times
* Up to a maximum capped 12% employer contribution
* Life assurance is linked to being an active member of the pension scheme
* 28 days annual leave, plus bank holidays
* Paid sickness leave after 6 months of employment and increased at intervals based on length of service
* Employee Assistance Programme and wellbeing support
* Health cash plan (cash back on optical, dental, physio, and more)
* Financial support to help cover the cost of professional membership subscriptions if relevant to your role
* Free parking and refreshments at our Rugby Office
Conditions of employment
* You need to be eligible to work in the UK
Working locations
* Rugby Office with occasional travel required in the UK
* Please note that incomplete applications will not be reviewed.
Interviews
* Please note that IChemE reserves the right to interview exceptional candidates and make an offer of employment before the closing date should we wish.
The job vacancy information provided here is from third-parties and the AAE can not guarantee the accuracy of the information.
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