Overview:
Liberty Towers are delighted to be working with one of the most prestigious architectual practices in the world. They are actively recruiting for a Team Coordinator to join the team. This is a fantastic opportunity for somone with strong administrative skills who is keen to join a supportive team in a corporate enviorment.
Key Responsibilities:
* Diary Management: Efficiently manage the schedules of Directors, Associate Directors, Associates, and project teams, ensuring optimal time utilization.
* Inbox Management: Review and respond to emails on behalf of Directors and Associate Directors, maintaining clear communication.
* Gatekeeping: Act as the primary point of contact for internal and external design teams, ensuring messages are tracked and actioned appropriately.
* Meeting Coordination: Arrange meetings, booking venues, organizing refreshments, equipment, and following up to ensure smooth proceedings.
* Project Assistance: Support Directors with practice management tasks, including internal design or technical reviews.
* Document Management: Create, format, and update project-related correspondence and practice development materials using our document management system.
* Design Reports: Assist with project-specific design reports using InDesign, including importing images, amending text, and proofreading content.
* Ad Hoc Tasks: Provide project teams with various administrative tasks, such as directories, schedules, archiving, and more.
* Information Sourcing: Gather project information for bids, reports, and presentations, and prepare documents for various purposes.
* Resource Management: Assist project leaders with team resourcing by managing holiday and absence records.
* Travel Coordination: Arrange travel logistics, including flights, hotels, car hire, and visas for both domestic and international trips.
* Expenses: Prepare and submit monthly expenses for project leaders, adhering to company financial processes.
* Purchase Orders: Raise purchase order requests for architects in accordance with financial procedures.
* Support: Assist project teams with training, troubleshooting, and issue resolution.
* Building Tours and Events: Organize building tours, travel, itineraries, and project team get-togethers.
* Continuous Improvement: Identify potential improvements to enhance project team organization and operational efficiency.
* Back-Up Support: Act as a back-up for the Executive Director's PA and other Practice Operations team members when needed.
Job Requirements:
* Proven experience in team support or secretarial roles.
* A-Level education or equivalent.
* Proficiency in Microsoft packages (Outlook, Word, Excel, PowerPoint).
* Familiarity with Adobe InDesign and Photoshop is a plus.
* Fast and accurate touch-typing skills (minimum 60wpm).
* Excellent written English skills.