Manpower Recruitment have partnered with an established School in Oxford City Centre.
We are recruiting for a Full Time Administration Manager.
This is a full-time position with the salary £33-35k per annum depending on experience. This role is based on year around contract (not term time only), working in the office 5 days a week.
Role Overview
We are seeking a proactive and organised Administration Team Leader to oversee the daily operations of the school’s administrative services. This role includes managing a team of administrative staff, ensuring smooth service delivery across staff, student, and site functions, and supporting senior leadership with operational tasks.
Key Responsibilities
Team Leadership & Office Management
* Lead and supervise the administration team across all school sites.
* Delegate tasks, manage workloads, and ensure consistent office coverage, including during school holidays.
* Provide support and cover for team members during absences or training.
* Maintain a welcoming and professional reception environment.
Operational Coordination
* Manage school communications with parents and coordinate Parents’ Evenings via the online booking system.
* Oversee student records and data management using the School Information Management System (ISAMS), including visa and guardian information.
* Ensure accurate and timely student attendance records.
* Coordinate teacher absence cover and exam room changes.
* Monitor daily Health & Safety audits across all sites.
Procurement & Logistics
* Manage hospitality and Amazon orders, ensuring timely processing of purchase orders and goods received notes.
* Oversee transport communications and liaise with parents and external providers.
Staff Development
* Support training and development of administrative staff.
* Set and uphold high standards of working practices.
Senior Leadership Support
* Undertake ad hoc projects and provide reports and analysis to the Senior Leadership Team.
* Manage administrative budgets efficiently.
Reprographics
* Ensure high-quality reprographic support for staff, including exam papers and event materials.
General Expectations
* Maintain confidentiality and adhere to school policies.
* Engage in ongoing professional development and support staff training.
* Undertake other duties as reasonably required by the Director of Operations and Finance.
Benefits
* free cooked lunches during term-time
* access to ‘We Care’ medical and counselling services
* discounted membership rates for a nearby sports and leisure club
* participation in the ‘Cycle to Work’ scheme
If interested, please get in contact with a Manpower Representative