HR & Payroll Assistant Ref: AJ46491
A Japanese food company is currently recruiting a HR & Payroll Assistant to work in their London office.
In this role, you will be responsible for supporting the full employee lifecycle, with a strong emphasis on payroll administration, onboarding and offboarding processes, and general HR operations.
The ideal candidate should have strong organisational skills, attention to detail, and experience in payroll administration.
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Permanent residence, Spouse, Partner
(Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance
WORK TYPE: Hybrid working available (4 days in the office, 1 day from home)
TYPE: Full-time, permanent
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £26-30k depending on experience
START: ASAP
HR & Payroll Assistant Main Responsibilities:
Prepare and submit the monthly variable file to the payroll provider
Download payroll-related reports and liaise with the Troncmaster to obtain tronc figures for inclusion in payroll
Assist with payroll preview checks, flag and follow up on necessary corrections
Respond to payroll-related queries from colleagues and management
Prepare and distribute payroll reports for internal stakeholders and management use
Process final payments for leavers and ensure payroll records are up to date
Manage statutory payments such as maternity and paternity pay
Process terminations on the HR system and manage leaver documentation
Maintain accurate and up-to-date employee records, including audit and compliance files
Assist in developing, updating, and implementing HR policies and procedures to ensure compliance and best practices
Handle holiday, absence, and sickness queries; Administer extended holiday applications and prepare formal letters for approval
Support employee relation cases, including note-taking and drafting outcome letters
Assist with internal changes such as promotions, transfers, and contract updates
Coordinate and administer induction training and Food Safety Level 2 sessions
Manage and update HR systems including Fourth
Support tronc administration and ad hoc payroll tasks
Organise colleague meal arrangements and assist with other HR activities
Support HR in planning staff events and engagement initiatives
HR & Payroll Assistant Ideal Candidate:
Experience with HR/payroll systems such as Fourth is desirable
Proficiency in Microsoft Office and HR software
Prior experience in HR or payroll administration preferred
** All applicants for the HR & Payroll Assistant must have the right to work in the country as the Company is not able to offer visa support.
*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.