Overview
We’re looking for an Executive Assistant who’s organized, proactive, and brings both heart and professionalism to everything they do. You thrive on keeping our leadership team on track, managing details with integrity, and ensuring that every interaction reflects the high standards of our organization. Do you enjoy coordinating meetings, planning events, and juggling multiple priorities- all while maintaining a calm, polished presence? At the West Suburban Y, we know that strong, professional support for our leaders powers our mission and makes a difference in the community every day- and that starts with YOU.
Responsibilities
The Executive Assistant plays an essential role in supporting the CEO, Board Chair, and executive leadership team (COO, CFO, CHRO, CDO), ensuring smooth operations and effective communication across the organization. This position requires strong discretion, initiative, and the ability to manage multiple tasks with care and professionalism. We are seeking someone who is organized, resourceful, and experienced in executive-level support, with the ability to anticipate needs, solve problems independently, and uphold a high standard of service that reflects the mission and values of the YMCA.
Qualifications
* 1. Bachelor’s degree in Business Administration, Communications, Human Resources, or a related field (preferred but not required).
* 2. Three or more years of proven experience as an executive assistant or in a senior administrative role supporting high-level executives, preferably in a nonprofit setting.
* 3. Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
* 4. Proficient in all standard business software, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
* 5. Strong business writing, editing, and proofreading skills, with the ability to prepare clear, professional correspondence, reports, and executive communications.
* 6. Experience coordinating meetings, events, and large-scale organizational initiatives.
* 7. Committing to support and further our equity-centered work as an organization. Actively supports the executive team in all DEIB efforts.
* 8. Knowledgeable about office processes and procedures.
* 9. Able to identify and address the needs of senior team and perform administrative tasks to ensure our organization’s workflow runs smoothly.
* 10. Ability to work with high level of integrity, discretion and a professional presentation and approach.
* 11. Detail-oriented, proactive, and solution-focused. Adaptable and able to thrive in a fast-paced executive environment.
* 12. Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical and mental ability, etc.).
* 13. Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
* 14. Flexibility with days and hours as needed at certain events and activities.
* 15. Ability to speak any language in addition to English may be helpful.
#J-18808-Ljbffr