We are working with a fantastic Healthcare provider with offices south of Leeds, the team are seeking to appoint an EA to join the team to support CEO's office for a temporary assignment. Playing a key role in managing a full portfolio of work, you will have direct responsibility for managing numerous programmes of work, this role requires exceptional interpersonal skills, someone who can handle challenges and coordinate the organisations objectives. With a high level of autonomy, the successful candidate will be working remotely with occasional travel to their offices to attend meetings.
Responsibilities
* Supporting the CEO's office with all day-to-day duties
* Perform a variety of tasks from managing diaries, maintaining filing systems, coordinating meeting schedules and acting as a key gate keeper.
* Preparation for board meetings and committees, preparing packs, taking minutes
* Extensive diary management
* Managing all travel and accommodation plans
* Stakeholder management
* Drafting and sending emails on CEOs office behalf
* Meeting set up, preparation, co‑ordination of attendees, collation and distribution of agenda, reports, and other associated documentation
* Prepare and edit general correspondence, communications, presentation, and other documents
* Conserve Chief Executive Officer's time by reading, researching, and managing routine correspondence
* Attend internal and external meetings where required, including note taking and recording, following up and carrying out actions
* Maintain and develop current processes and coordinate organisational procedures
* Gather appropriate questions and content for drafting and distributing report papers and agendas
* Monitoring of meeting notes and e-mails to identify specific action points
* Additional day‑to‑day administration support, preparation of reports, presentations, information packs
* Completion of monthly expenses and fuel claim documentation, collation of receipts with company credit cards.
* Take a role in the organisation's administration service including answering the phone, dealing with visitors, and general day‑to‑day activities
Qualifications
* Solid EA experience, minimum of 5 years
* Available immediately and be able to commit
* A high level of experience of assisting and supporting at a high level within an organisation
* High‑level of proficiency on all Microsoft Office systems
* Strong attention to detail and accuracy and the ability to consistently work at a high‑quality standard in a fast‑paced environment
* Demonstrable ability to interact professionally with high profile stakeholders and leaders
* Ability to manage and influence CEO's commitments
* Car driver is essential - although mainly home based there will be travel to Huddersfield
This is a fantastic opportunity to join this challenging organisation, autonomy and experience are essential for this EA role, if you are available immediately and can commit to this temporary role, please submit your CV immediately.
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