ACCOUNTS PAYABLE ASSISTANT
Our client, an Oil and Gas Operator, is seeking an experienced Accounts Payable Assistant. This is a 3-month contract role based in Aberdeen.
Role Purpose:
This role will have primary responsibility within the Aberdeen Finance team for ensuring the timely and accurate processing of all UK invoices, contract compliance, and broader accounting tasks.
The Accounts Payable Assistant will process supplier invoices within the Maximo procurement and work management system, tracking them through the purchase-to-pay approval process to meet payment deadlines.
The successful candidate will enjoy the challenges of a growing business and working within a dynamic finance team. They will work with the wider organization to ensure the smooth operation of the purchase-to-pay process and approvals.
Main Tasks:
* Manage the AP email inbox and invoice queries inbox.
* Perform validation checks on supplier invoices.
* Conduct contract compliance checks on vendor invoices.
* Create and enter invoices in Maximo at the header level, ensuring effective purchase-to-pay process execution.
* Copy relevant purchase order lines, edit as necessary, and enter into workflow to complete PO invoices.
* Process non-PO invoices in Maximo, obtain correct finance coding, and route for approval.
* Monitor invoice workflow and expedite payments to ensure timeliness and accuracy.
* Respond promptly to vendor and business queries, ensuring full resolution.
* Maintain high invoice payment performance.
* Assist with quarterly invoice statistics reporting and provide supporting information as needed.
* Support AP-related statutory and joint venture audit requests.
* Perform weekly gas nomination checks to verify monthly gas revenue invoices.
* Manage FP+ personnel expenses and time-writing system, including expense extraction and monthly employee timesheet coordination.
* Assist with general finance requests and develop knowledge of financial systems, controls, and processes.
Professional and Behavioral Skills, Educational Requirements:
Skills:
* Proactive self-starter capable of working independently with minimal guidance.
* Experience in the Oil and Gas or engineering sector.
* Experience with integrated business systems such as Maximo, SAP, or Sun.
* Proficiency in MS Excel, Word, Teams, Outlook, and Adobe.
Education:
* Strong secondary education results, with higher English, Maths, and preferably Accounting.
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