Overview
We have an exciting new opportunity at PCE for a Construction Site Administrator to work as part of our Projects team.
The Construction Site Administrator is responsible for overseeing all site administration on a project. They also remotely support projects with their HSE documents and uploading to Asite and provide support and training to all site-based end users of Asite in order to help drive change to make everyone\'s usage of Asite in line with WGLL & the AFSM. They support the Project Director and Project Manager in making a project compliant with all document administration and ensuring it is current and up to date, while working closely with the BST, communicating any feedback and relevant information from site regarding Asite and systems in place. Always looking to work smarter and streamline all systems.
Location & Reporting
* Location: The Construction Site Administrator will be based at our project in HMP Gartree, Leicestershire
* Reports to: Adam Clarke / Carrie Smith
* Contract: Temporary, Full Time
Benefits
* Competitive remuneration package
* 25 days annual leave plus bank holidays, which increases during employment
* Pension
* Life cover
* Private health insurance
* Employee Assistance Programme (EAP)
* Discretionary bonus, EOT Reward bonuses are based on business performance
Responsibilities
* Project support
* Project Documentation: Uploading project documentation to the client platform, from Asite.
* Auditing: Auditing Asite to ensure project documentation meets required standards and aligns with process and procedures and the Asite Filing Structure Manual (AFSM).
* Processes and WGLL: Support projects with creation and implementation of working processes and task specific WGLL.
* Project O&M Manual: Collation of required content for O&M Manual
* Project Admin: Participate and support the project teams in project and programme planning and progress meetings. Take meeting minutes where required
* Asite: Ensure all project daily diaries are closed out for the previous week; Ensure all project HSE Briefings are closed out for the previous week
* Conduct audits of Project Document Management System (Asite) to ensure it is utilised by the project team and in line with the AFSM
* Ensure all safety paperwork is completed and returned within expected timeframes; Ensure safety paperwork is scanned and uploaded to Asite within expected timeframes; Ensure client receives copies weekly
* Upload delivery tickets to Asite; Manage the return of the delivery notes from Slingers
* Crew Related Tasks: Daily distribution of Build Packs; Weekly Safety Paperwork distribution, completion, and upload to Asite; Order and allocation of PPE and upload of handover forms to Asite
* Site Inductions: Manage the return of delivery notes from Slingers and upload to Asite; Populate site office noticeboards with information from construction admin as directed by the PM
* General Admin: Taking meeting minutes in project meetings, in line with PCE\'s process; Supporting addendums to Method Statements; Manage site personnel accommodation utility bills; Book meeting rooms, organise refreshments, site passes, and parking; Support absence management by reporting daily absences via PCE\'s absence email; Work with HR to support site employees on use of The Hub, Exelsys and Office365; Manage all site IT equipment and phones (supported by the Business Support Team); Manage stock of stationery/cleaning equipment for the site office; Support Operations Team by managing the receipt of non-Asite related deliveries; Booking in deliveries on Client system; Support collation of Right to Work documents for subcontract labour; Manage coordination of all required site inductions, including required inductions and PPE for visitors; Manage closedown of site office and return of all PCE owned items; Ensure stock of all stationary equipment is adequate
* MSite: Set up of Msite Mini on site; resolve MSite issues with head office; Add new employees/subcontractors to site; Send induction links project specific; On day 1 with CM/SM/HM ensure profile is complete, correct roles are allocated, all competencies are loaded and right to work is uploaded and verified; Report Right to work issues to HR; Daily audit to ensure everyone on site is signed in and has completed Novade briefing; Removal of leavers from site; Monthly auditing to ensure competencies, medicals and right to works are in date; Update expiring competencies, medicals and right to works; Ensure Mini is returned to Head office at project end
* Key External Relationships: Client — ensure the client experience of project management/admin is positive and professional
Required Skills and Behaviours
* This role requires an organised and approachable person. The role holder will need to take ownership and be responsible for administrative tasks. They should be energetic, results driven, with self-confidence and a flexible attitude. Excellent verbal and written communication skills; thorough and detail oriented; able to work independently and manage own time; prioritise project needs; promote the company professionally in line with PCE values.
* Excellent communication and interpersonal skills
* Proficient in Microsoft Office Suite and basic office equipment
* Ability to multitask and stay organised in a fast-paced environment
* Friendly and positive attitude
* Good understanding and insight of Asite
* Comfortable working in a highly busy environment
* Contribute as part of a team; strong written and verbal communication abilities
* Discretion and confidentiality in handling sensitive information
* Ability to work to tight deadlines and see a job through to completion
* Ability to use own initiative and to challenge in the right manner to improve efficiency
* Proactive
* Work in line with our 4 behaviours - Humble, Honest, Hungry Smart and People Smart
About PCE
PCE Ltd is an employee owned, forward-thinking superstructure and façade construction specialist, delivering HybriDfMA good practice system build solutions on select UK projects. PCE is driven to provide our client partners with the best value, construction speed, and the highest levels of safety and quality, throughout project delivery. We are a business that strives to deliver the best in everything we do and don\'t accept second best.
Our people are our partners. Not only is PCE a company equally owned by our people through our Employee Ownership Trust, we believe in the power of employee voice. Our philosophy of engagement, involvement and participation means our people help make the decisions that define our identity, drive our business, and shape our future, and we all share responsibility for the continued success of PCE as well as the rewards that may come with it. We are proud of our innovation, health and safety standards and numerous best-in-field awards, including the RIBA Stirling award.
Why PCE?
In addition to the great benefits that come with being an employee-owned business, PCE has many reasons why we stand out:
* Positive and motivated workforce through the eyes of our employee partners
* A family-feel culture
* Champions of employee engagement, employee voice and employee-driven change
* Competitive remuneration package
* Career progression opportunities
* Individual development programmes
* Full induction programme, with continued support and ongoing training
* Commitment to continuous improvement governed by innovation, sustainability and advanced digital techniques
Our People
We are proud of the working environment we have created, which allows our people, teams and business to thrive. We want candidates with the right attitudes, behaviours and work ethic to be a part of the successful team at PCE, as we believe that great teams are made up of a diverse blend of strengths, backgrounds, views and experiences. If you are hungry, reliable, have a positive attitude and are a self-developer, we would love to welcome you to our team!
All applicants must have a legal right to work in the UK
All applications processed for legitimate recruitment purpose only
PCE Ltd is an equal opportunities employer
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