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2025 (and beyond) is an exciting time for Rapiergroup. With new clients coming on board, and existing clients signing on once more, we have opportunities for those who want to bring their experience and personality to an incredible team. Personable? Dedicated? A Good Egg? If so, we would love to hear from you.
You will join an established, friendly, and supportive team and be responsible for overseeing, reporting on, and ensuring consistency of delivery across assigned client projects. For the right person, we would consider fully-remote applications.
If you are ready to take the next step in your career and have experience managing exhibition stand projects, please do get in touch. It is a great time to talk!
The Role...
Account Oversight
* Maintain oversight and monitor all projects within allocated in order to be able to provide general updates to Head of Project Delivery
* Mentor, guide & be a point of escalation for any/all Senior/Project Managers working on projects within allocated team/accounts
* Understand and oversee any budgets that are produced within any allocated client accounts to ensure consistency in how Rapiergroup is presenting information
* Ensure quality control and manage risk throughout the team deliverables
* Receive briefs from clients and discuss resourcing with Head of Project Delivery
Project Ownership
* Accept ownership and responsibility of any and all assigned projects
* Maintain oversight of all aspects of the project delivery including time-tracking
* Accept responsibility for, and provide support and guidance to all team members
* Ensure projects are delivered on time, within budget, and to an agreed timeline and specifications
Client Management
* Oversee all client communications, management, and content
* Maintain regular client contact and ensure frequent and accurate reporting to allow a client to make informed decisions
Project Management
* Ensure the proper project setup is followed and maintained at all times
* Ensure high quality of any client-facing documentation
* Ensure early Health and Safety planning in terms of design inputs
* Proactively liaise with all internal teams to achieve the most effective and efficient planning
* Strive for an efficient, accurate, and inclusive creative briefing and review process
* Develop a detailed and well-thought-through project plan for every project
* Drive a fully inclusive project kick-off meeting
* Commit early to cost-effective team logistics
* Create, review, and sign off any event safety plan with the Head of Production
* Oversee onsite delivery in line with pre-event plans
* Ensure all supplier contracts are in the best interests of clients and Rapiergroup, proactively challenging and negotiating with contractors to produce savings
* Consult with the Head of Production on purchasing strategies for each project
* Prioritize key suppliers to mitigate risks
* Conduct full RFP processes when appropriate, with selection based on committee decisions
* Always raise purchase orders and gain approval to contract suppliers
Finance
* Ensure regular and accurate upkeep of assigned projects in Procim
* Create detailed budgets to form the opening SOW for each project
* Implement regular change management processes with client reporting
* Undertake regular project time audits
* Ensure timely invoicing according to billing schedules
* Conduct full and accurate project reconciliations
Proposal and Pitch
* Support new business proposals as part of the pitch team
* Participate in proposal planning and creation as appropriate
* Contribute to pitch presentations if needed
Line Management and Development
* Act as Line Manager to assigned staff members
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