The Oncology division at the Royal Surrey is looking for an enthusiastic applicant to join us as a Patient Administration Clerk.
We are looking for someone who is engaged and experienced in patient administration to join our busy and forward thinking Oncology division. The role will require working within our wider administration team, supporting the division with providing a high quality outpatient, chemotherapy booking & administrative services. We are looking for someone who has excellent communication and organisational skill, with a good understanding of IT systems.
Main duties of the job
The Patient Administration Clerk role is a key position within the Outpatient administration structure, assisting with providing a high-quality Outpatient service. Provide support across a range of administrative functions including appointments, registrations, reception, day unit admissions and clinic preparation, dealing with enquiries from outpatient staff, referring practitioners, patients and other health service organisations.
Job responsibilities
Generate appointment letters to patients and send appropriate leaflets or telephone patient if lead-time is insufficient
Co‑ordinate outpatient appointments with Consultants, Secretaries, Chemotherapy Nurses and Radiotherapy.
Register new patients using current procedures and update Millennium EPR, the Prescribing system and Somerset Cancer Registry as required e.g. personal details, clinic outcomes.
Recording of retrospective Chilworth Day Unit day‑case admissions within Millennium EPR for coding purposes.
Liaise with medical secretaries, keep appropriate records of appointments made.
Coordinate hospital transport for patients as required as per Trust policy.
Work in conjunction with the Chemotherapy co‑ordinators registering & scheduling new patients as and when required.
Deal with patient enquiries (by telephone and in person).
Provide reception cover within the division on a regular basis.
Greet patients and visitors to the Cancer Centre and book patients in to relevant clinics, when required.
Assist with the preparation of clinics and the uploading of documentation to the patient’s record as required.
Contribute to the daily rota for filing results, notes and distributing post within the SBU.
Any other duties appropriate to the grade and nature of the post.
To record patients deaths into the Trust’s administrative system and maintain records updated on ongoing basis.
To support cover for annual leave and sickness.
To attend training courses that are relevant to day to day work.
To update clinic templates and block where necessary according to Consultant/registrars leave or Educational half days. To ensure rescheduling of patients and correspondence has been sent where necessary when templates have been amended.
Actively log and track Cancer Waiting time referrals.
Liaise with GP surgeries, as necessary.
Person Specification
Qualifications
* Good standard of general education
* Grade C or above GC(S)E or equivalent English Language
Knowledge and Experience
* Understanding of data Protection & confidentiality issues
* Previous experience in an administrative role
* Previous experience of dealing with the general public
* Good communication skills with the ability to communicate with staff and the public
* Confident standard of computer literacy
* Experience of using databases
* A good understanding of NHS/other administrative systems
* Proficient with Microsoft Office Word and Excel software
* Friendly and professional telephone skills
* Able to work on own initiative
* Efficient, well organised
* Ability to manage and prioritise workload
* Understanding of data protection & confidentiality issues
* A good understanding of NHS administrative systems
* Confident standards of computer literacy (training will be provided)
* Experience of using databases
* Previous NHS experience
£27,106 to £28,850 a year Per annum pro rata including high cost area supplement
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