Company Description
Founded in 1928, Evans & Shea Ltd has been a leader in delivering exceptional electrical contracting services across London and beyond for over 90 years. The company is recognised for its commitment to quality, reliability, and innovation in serving residential, commercial, and industrial projects. With a dedicated team of professionals, Evans & Shea Ltd provides tailored solutions that prioritise precision, efficiency, and customer satisfaction. Known for its focus on safety and professionalism, the company has earned long-standing trust and loyalty from clients. As industry standards evolve, Evans & Shea Ltd remains steadfast in its mission to deliver unmatched service and uphold its legacy of reliability.
Current location Romford, but must be willing to relocate to Basildon or surrounding area
Starting Salary - £29,120.00 per annum
40hrs per week – Monday – Friday – 9am – 5pm
Weekly Pay (every Thursday)
20 days full paid holiday plus Bank Holidays
Opportunity for paid Overtime at time and half after 5pm and weekends
Workplace pension
Job Overview
We are seeking a highly organised and proactive Administrator to support the day-to-day operations of a busy electrical contracting business. This role combines general administrative responsibilities with appointment scheduling, contract invoicing, applications for payment and valuation reconciliation, retention tracking, and office supplies management.
The ideal candidate will have strong attention to detail, excellent communication skills, and experience working within a construction or electrical contracting environment.
Key Responsibilities
General Administrative Duties
Provide administrative support to management
Answer and direct incoming calls and emails
Maintain electronic and paper filing systems
Prepare correspondence, reports, and documentation
Maintain accurate records of ongoing projects
Liaise with clients, electricians, and subcontractors
Contract Invoicing & Applications for Payment
Prepare and issue contract invoices in line with agreed schedules
Prepare and submit applications for payment and valuations to clients
Track payment due dates and follow up on outstanding invoices
Reconcile applications against certified valuations
Maintain accurate records of submitted valuations
Cross-check valuation amounts against contract sums and approved variations
Retention Invoice Tracking
Maintain a register of retention amounts held on each project
Track retention release dates in line with contract terms
Prepare and submit retention invoices at agreed release stages
Monitor retention payments and follow up on overdue amounts
Reconcile retention received against contract records
Office & Stationery Management
Order and manage office stationery and supplies
Maintain stock levels and monitor usage
Liaise with suppliers for competitive pricing
Coordinate servicing of office equipment
Skills & Experience Required
Minimum 5yrs previous experience in an administrative role (a background in electrical contracting or related industries is an asset)
Experience in booking appointments and scheduling trade works
Experience with contract invoicing and applications for payment preferred
Strong numerical and reconciliation skills – A level or equivalent in Mathematics
Proficient in Microsoft Office and experience using Excel day-to-day (Word, Excel, Outlook)
Excellent organisational and time management skills
High level of accuracy and attention to detail
Strong communication and interpersonal skills
Ability to work independently and prioritise workload
Personal Attributes
Professional and reliable
Confidential and trustworthy
Proactive and solution-focused
Ability to work under pressure and meet deadlines