Overview
The Security and Information Directorate (SID) is part of the Service Transformation Group (STG). The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the Ministry of Justice (MoJ) and its agencies for transformation, and tracking delivery of this transformation.
Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently.
We identify, manage, and mitigate MoJ's security, data protection and information risks, and provide assurance against those risks. We're also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.
Team profile
The Information Services Division (ISD) is part of the SID and is responsible for promoting compliance with the Public Records Act and related legislation, providing information and records management services, overseeing responses to information access requests, selecting and transferring records for permanent preservation and providing support to public inquiries.
This post sits in the Digital Information & Records Management Team which is part of ISD. We are responsible for providing the MoJ with best practice policy/guidance and fit for purpose records management tools to allow digital information to be managed effectively throughout its lifecycle. The team also oversee JustStore, one of our corporate repositories. The Digital Information and Records Manager role exists to lead the Ministry of Justice in managing its digital information throughout the entire lifecycle. This includes ensuring information is stored in the correct repositories, available to the right people at the right time and accurately disposed of at the end of its retention period. This role supports MoJ staff by providing clear, practical and expert advice based on policies, legal obligations and industry standards.
Role description
This role sits within Information Services Division, specifically in the Digital Information and Records Management Team. The role generally reports to a senior manager within the team at SEO level.
This role usually involves the management of staff, building capability across the team structure. The job holder will be required to carry out the following responsibilities, activities, and duties:
* Lead the development and maintenance of clear, practical policies and procedures to help the MoJ manage its digital information responsibly and in line with legal requirements
* Oversee the organisation, structure and accessibility of core digital repositories (such as SharePoint and MoJ's Digital Archive), ensuring information is stored correctly and can be retrieved when needed
* Support staff across the MoJ family by providing expert guidance on good information management practices, including storing, organising, reviewing and deleting content
* Manage the Information Manager network, ensuring that our key contacts across the MoJ are well‑informed and supported
* Lead and coordinate digital information review activities, including retention checks, cleansing work and preparation for archiving or deletion
* Work with key stakeholders to ensure systems have strong governance controls that protect information and support good user behaviour
* Manage and oversee improvements in how digital information is stored, accessed and governed across the organisation, including supporting transformation initiatives and projects
* Build and maintain relationships with internal and external key stakeholders to ensure consistent, department‑wide standards for managing information
This list is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Minimum eligibility
All candidates are subject to security and identity checks prior to taking up post. All external candidates are subject to a minimum of 6 months' probation. Internal candidates are subject to probation if they have not already served a probationary period within the MoJ.
All staff are required to declare whether they are a member of a group or organisation which the MoJ consider to be racist.
Application process
This vacancy will be assessed using Success Profiles to assess behaviours and technical expertise. The application process will require 250 word STAR format for the 3 identified behaviours, the submission of a CV and a statement of suitability to evidence how you meet the essential and technical criteria required for the role.
Shortlisted candidates will be invited to attend a panel interview based on Civil Service Success Profiles framework.
Hours of work/working pattern
37 hour working week (standard).
Principles
Job Descriptions should summarise the types of activities and level of responsibility, but not the way in which those tasks will be carried out. Job Descriptions should be task specific, but not prescriptive. For example, an administrative role may update a financial spreadsheet – the Job Description will list this activity as a task but should not dictate how or when this activity takes place.
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