Executive assistant to managing director

Patek Philippe is the last family-owned independent Genevan Watch Manufacturer.

We are currently recruiting to fill the following full-time vacancy in our flagship store in New Bond Street, London



Executive Assistant to Managing Director

(Full-time, on-site, 5 days per week)


As an Executive Assistant you will provide high level support to the Managing Director with day-to-day operations, diary management and maintaining the smooth running of the Salon, whilst ensuring that the Company’s standard of service is met and adhered to at all times.


Main Duties:



· Responding to email and phone enquiries from external and internal clients

· Liaising with Managing Director’s clients as and when required including all VVIP clients

· Diary management and arranging appointments for Managing Director

· Taking minutes at management meetings

· Assisting with the annual Financial, Commercial and ICS Budgets

· Assisting the Managing Director with facility and refurbishment projects

· Arranging Travel, accommodation and any other additional reservations for Managing Director

· Assisting with regular reporting to HQ (budgets, monthly reports, fast forecasts etc)

· Managing credit card & petty cash expenses in a timely manner

· Assisting HR with the onboarding and recruitment of new employees

· Communicating with all levels of staff, management and suppliers

· Using all Microsoft packages including Word, Excel & Outlook

· Daily use of CRM software and SAP

· Assisting the Managing Director with any legal queries, Police enquiries etc.

· Organisation of team building exercises and training, including booking venues and travel arrangements

· Arranging Travel, accommodation and any other additional reservations for other members of staff as and when needed e.g. Training seminars

· Arranging travel and accommodation for visitors from HQ

· Assisting Managing Director in all elements of the business, as and when required and requested


What we are looking for:



· French speaking and writing skills would be an advantage

· Previous experience in a similar role

· Exceptional communication skills, both written & verbal, and a confident telephone manner

· Exemplary handwriting skills. Calligraphy training will be provided.

· Ability to speak effectively with internal staff, external customers and suppliers

· Ability to read and interpret documents with a technical aspect, such as spreadsheets and invoices

· Ability to write reports and other correspondence, possess proven literacy and numeracy skills

· Have an enthusiastic and positive personality and effectively manage your time and productivity whilst at work

· Ability to work as a self-motivated individual as well as part of a team

· Proven organisational skills, able to work well on your own. Can set and meet deadlines

· Used to working in a very fast paced environment and can manage in pressured situations

· Keeping a high standard of appearance

· Proven & exceptional customer service skills

· Have full knowledge of products, to be able to explain and recommend purchases. Full training will be given for product knowledge

· Proficient in using Microsoft Word, Excel & Outlook is essential. SAP and Salesforce is desirable

· Experience in the Luxury Retail Industry is desirable but not essential

· Must hold a valid passport



Competitive salary + benefits

Please send your CV, covering letter and salary expectations.



*CV’s will be reviewed and shortlisted during January 2026*



Due to the volume of applications received, only those selected for interviews will be contacted


The company carries out DBS, reference and work permit checks during the pre-employment process



Please note that we do not accept unsolicited CV’s from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.