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Owner & PGA Golf Coach at The Golf Shaq & Essex Golf Union County Secretary
Reports to
The County Secretary
Responds to
The President & the Board of Directors of the Essex Golf Union about their specific areas of responsibility.
Objectives
Primarily to assist the Assistant County Secretary with the day to day running of the Essex Golf Union to ensure the efficient management of the County Union’s affairs. To help ensure that events, functions, competitions and championships run efficiently and professionally in accordance with WHS and the Rules of Golf.
Working days and hours are generally in line with opening hours of the County office and include some evening and early morning weekend responsibilities to ensure the smooth running of meetings and championships as required. Office hours are generally 9 till 5pm which includes ½ hour for lunch.
The Administration & Media Managers role and responsibilities include the following:
* Managing the EGU Website which includes the Diary pages and Match Fixtures throughout the year.
* Assisting in the administration activities & preparation necessary to ensure the smooth running of EGU Championships and Club Team Knock Out Competitions.
* Assisting in running events on the Championship Calendar where required, some weekends may be required. Where weekend work is required, days off will be offered in lieu.
* Ensuring all written reports and results are collected from Team Managers for County Match fixtures by utilising various platforms including Intelligent Golf, email and established WhatsApp groups where required. These reports should include images useable on the website, social media platforms and publications and must be supplied by agreed deadlines.
* Ensuring all written reports, which could include images and results of Championships, are available for distribution and posted within the relevant pages on the EGU website and within Social Media platforms.
* Communicating with already established third party organisations such as ‘Suffolk Norfolk Essex Golfer Magazine’, BBC Radio Essex & developing additional relationships with organisations & publishers with the aim to provide suitable material for publication. The utilisation of the Company’s Office 365 / Sharepoint account is essential in maintaining a smooth link between such organisations.
* Managing & Developing EGU Social Media platforms. Ensuring all content is rich in detail & relevance. Monitoring and implementing the deletion of any post or involvement in third party posts that may be harmful to the profile of the EGU.
* Managing the production of a Quarterly Newsletter which will include reports, news and information for affiliated clubs and their members.
* Managing the IG County App to ensure all relevant information is available via the platform as well as renewing any request from an affiliated Golf Club.
* To work as Assistant to and in close liaison with the Assistant County Secretary in the general workings of the County Union and within the Job Description of the Assistant County Secretary.
Skills, Competence & Behaviour
* A proactive mindset with a can do attitude is essential.
* Competent confident user of Windows and iOS computer systems & Golf Club Software.
* A good understanding of the game of Golf & traditions within the sport.
* Good communication skills, ability to communicate well with staff and customers at all levels.
* Display attitude and behaviour that respect and value diversity.
* Excellent attention to detail is essential, with the ability to work to deadlines and under pressure.
* Self-motivated to work alone & with other members of staff.
Other information:
Holiday entitlement of 25 days per annum plus Bank Holidays to be mutually agreed with the County Secretary.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
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