Mott MacDonald – HR Shared Services Administrator (Glasgow / Manchester)
Location: Glasgow or Manchester, UK
Recruiter contact: Emma Cantley
Closing date: Midnight Sunday 16th of November
Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve.
Overview Of Role
The HR Shared Services Administrator will be based in our Glasgow or Manchester city centre office; you may be required to travel to our alternative office for business needs (training, team meetings etc) no more than once every couple of months. As part of the HR Shared Services team you will have exposure to the full scope of an employee's lifecycle. We are looking to fill this role quickly; encourage early applications as interviews will commence as soon as possible.
Key Responsibilities
* Case Management through the Mott MacDonald MyHR system – including reference requests, contractual changes, family friendly requests, resignations, new starters, probation, etc.
* Develop knowledge of HRSS processes and answer calls into the HRSS team promptly.
* Familiarise yourself with the requests that come through to the HRSS inbox and understand how to process them.
* Process accurate information across multiple HR systems.
* Reporting – complete actions required for monthly / ad‑hoc reports such as audit reports, payroll reports, starters/leavers, long service awards.
* Provide support for other ad‑hoc tasks/projects.
* Monthly 1‑to‑1s through Connect People.
Candidate Specification – Essential
* Strong administration background.
* Customer experience orientation.
* Experience in a process‑driven environment.
* Proficiency with Microsoft packages: Teams, Excel, Word.
* GDPR knowledge and understanding of data privacy.
* Experience using Service Now or handling a busy inbox.
UK Immigration
Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK.
Agile Working
We offer a hybrid working policy that embraces your well‑being, flexibility, and trust.
Equality, Diversity, and Inclusion
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all.
Accessibility
If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com.
Benefits
Health and Wellbeing:
* Private medical insurance for all UK colleagues.
* Health cash plan for everyday health costs.
* Access to Peppy, free menopause support.
* Comprehensive wellbeing program for you and your family.
* Salary flexibility to opt into wide range of health benefits.
Financial Wellbeing:
* Matched employee pension contributions (4.5%‑7%).
* Life assurance up to 4x basic salary, optional up to 6x.
* Income protection, absence and return‑to‑work support.
* Flexible benefits: life assurance cover, critical illness insurance, payroll saving, will writing.
* Annual bonus scheme.
Lifestyle:
* Minimum 33–35 days holiday per year, ability to buy/sell leave.
* Holiday entitlement increased to minimum 35 days after 5 years service.
* Employee saving schemes and discounts.
Enhanced Family & Carers Leave:
* 26 weeks paid maternity and adoption leave; two weeks paid paternity/partner leave.
* Shared parental leave pays up to 24 weeks at full pay.
* Up to five additional days leave for significant caring responsibilities.
Learning & Development:
* Primary annual professional institution subscription.
* Opportunities to enhance technical and soft skills.
Networks & Social Outcomes:
* Join Advanced Employee Networks (LGBTQ+, gender, race, ethnicity, disability, parents/carers).
* Make a difference in communities through social outcomes.
Apply now, or for more information about our application process, click here.
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