Community Administrator (Part Time)
* Recruiter: Colchester United Community Foundation
* Location: Colchester, Essex
* Salary: Full Time Equivalent 22,000-£26,000 per year, dependant on hours and experience (Up to 20 hours per week)
* Sector: Colchester United Community Foundation
Colchester United Community Foundation (CUCF) has an exciting opportunity available
CUCF are looking to recruit an enthusiastic, skilled, and committed Community Administrator with high standards and strong work ethic on a part-time basis (20 hours per week/Flexible hours available).
This role within our Community Administration Team will include providing administrative and functional support to CUCF operations across the departments within the charity, through effective administration, monitoring and evaluation of communications, activity and programmes.
This position is a key appointment within the charity, as we look to strengthen our team, and you will require tenacity and the creativity to overcome obstacles and challenges presented when working within a charity and community environment. This alongside having a pivotal part to play in the effective administration of the charity's programmes supporting operational and strategic success.
This position is based out of The Shrub End Community & Sports Centre, Colchester, CO2 9BG with the following working days:
· Monday (Between 8am-5pm)
· Wednesday (Between 8am-5pm)
· Friday (Between 8am-5pm)
Essential Qualifications & Experience:
* Substantial, demonstrable and relevant experience of office administration in a similar organisation or environment.
* Strong IT Skills particularly Microsoft Office programmes, Word, Excel, and Outlook.
* Excellent verbal and written communication skills.
* Excellent numeracy skills.
* Excellent planning, time management, organisational, project management and accurate record-keeping skills.
· Ability to work within a team and demonstrate good people management and coaching skills to improve performance and encourage initiative within a busy environment.
· Good presentation skills.
* Willing to undertake a CUFC Enhanced DBS Check.
* Full UK Driving License.
Desirable Qualifications & Experience:
· NVQ/SVQ in Business and Administration, Levels 1-4 (Desirable)
· Understanding of the administrate functions in relation to community partnerships and programmes
· OCR Awards, Certificates and Diplomas in Administration, Levels 1-4 BTEC Level 3 Award & Certificate in Principles of Business & Administration
Roles & Responsibilities:
Develop
* Develop positive and effective relationships and partnerships with colleagues, participants, players, parents/guardians within each community setting you work within.
* Develop individuals and groups of participants in a range of community environments, providing a safe and enjoyable space to develop and maximise their potential within national curriculum PE, PSHE, Literacy, Numeracy, football and sport.
Deliver
· Deliver excellent customer service in person, on the phone and within written communications to parents, participants and partners
· Deliver efficiency and creativity in completing daily operational administration tasks (email and phone communications, programme bookings, customer service, facility administration, vehicle fleet administration).
Support
* Support and contribute to the development of CUCF administration processes in line with the charity's strategy.
* Support programme leads with the administration and bookings of community programmes through our booking system.
Collaborate
* Collaborate with colleagues in maintaining high levels of parent, participant and partner interactions, in person on the phone and through written communications.
* Collaborate with SLT in highlighting challenges and successes relating to administration outcomes and developmental actions.
Evaluate
* Evaluate self and team performance and efficiency of administration tasks and outcomes on a weekly basis
* Evaluate and analyse programme booking data highlighting challenges and successes.
All CUCF positions adhere to:
Safeguarding
· Colchester United Community Foundation is fully committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. We aim to create a safe and supportive environment for all, and we expect all employees and volunteers to actively contribute to this commitment. Our safeguarding culture is built upon training, policies, and a shared responsibility for the safety and well-being of those we work with.
· In accordance with the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, as this role involves working with vulnerable groups, all candidates will be required to undergo a satisfactory Disclosure and Barring Service (DBS) check as part of the pre-employment process. Additional safeguarding training or qualifications may be required for the role.
· As part of the recruitment process, successful candidates will need to provide proof of their right to work in the UK, in compliance with immigration law.
· In some cases, we may be required to refer concerns about an individual's suitability to work with vulnerable groups to the appropriate authorities, such as the Disclosure and Barring Service or local safeguarding boards, in line with our safeguarding policies.
Equality, Diversity & Inclusion
· We are dedicated to fostering a diverse and dynamic working environment by building a team that represents a variety of backgrounds, perspectives, and skills. We are an equal opportunities employer and welcome applications from all sections of the community.
· We are an equal opportunities employer and are committed to promoting diversity and inclusion within the workplace. We will ensure that all candidates are treated fairly and without discrimination, in line with the Equality Act 2010.
Health & Safety
* Fully endorse, demonstrate, and carry out the company's health and safety policy.
* Comply with all company policies and statutory regulations.
* Have a full knowledge of procedures for evacuation regarding fire safety.
CUCF Employee Benefits:
* 20 Days Annual Leave per calendar year + Bank Holidays (Pro ratad)
* Performance incentives and related bonuses
* Access to a Pool Vehicle and Fuel Card for any work-related travel
* Free staff onsite parking
* A pension scheme is available for eligible applicants
* Free Staff Macron Uniform
* Opportunities to access overtime (When available)
* Opportunities to work Colchester United home games
* Allocated weekly Workforce Performance & Self Development time
* Access to monthly internal Staff Training (Average 60 hours per year)
* External training opportunities through national partners (Premier League Charitable Fund & EFL in the Community).
* CUFC Club Shop Discount
Please note that the job will be subject to satisfactory references and enhanced DBS checks.
Closing Date: Monday 6th October 2025
Interview Date: ASAP
Proposed Start Date: ASAP
If you would like further details, please contact / FAO: Ed King).
Job Type: Part-time
Pay: £22,000.00-£26,000.00 per year
Expected hours: No more than 20 per week
Work Location: In person