Apply By: Monday, June 3, 2024 11:59 pm EDT PRINT Administrative Assistant Organization: Ministry of the Solicitor General Division: Office of the Fire Marshal City: Midhurst Language of Position(s): English Job Term: 1 Permanent Job Code: 08OAD - Office Administration 08 Salary: $25.27 - $29.38 Per Hour Indicates the salary listed as per the OPSEU Collective Agreement. Understanding the job ad - definitions Posting Status: Open Job ID: 215073 Apply Online Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined. Are you a dependable and organized administrative professional with experience processing a large volume of information in a fast-paced environment? Consider joining the Office of the Fire Marshal where you can showcase these skills and be a part of the dynamic provincial fire investigation team OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation. What can I expect to do in this role? In this position you will: respond to a rapidly changing administrative priorities according to team activity; process investigation reports, producing daily tracking for analysis of service delivery; coordinate flow of information, tracking deadlines and conducting follow-ups on action requests system to ensure timeliness & accuracy of information; gather and compile information for unit staff use; process documentation and review documentation for anomalies; respond to internal and external inquiries; perform clerical tasks and provide general administrative support; maintain word and data processing services and compose routine correspondence; establish, query and maintain various databases; maintain team attendance records and verify team attendance information in WIN; Provide assistance and support to OFM Corporate services as required; Operate and maintain office equipment and arrange for a technician when repairs are required; Provide administrative back-up support within Fire Investigation Services and Midhurst administrative staff as required. How do I qualify? Communication and Interpersonal Skills You can provide general information on program area to technical/fire protection professionals, aligned provincial and federal investigative agencies and the general public over the phone. You have the ability to write routine letters to inquiries or from brief verbal instructions. You have the ability to respond to inquiries while maintaining the confidentiality of information. You have the ability request information from staff members, external specialists, libraries and institutions. Judgment and Analytical Skills You have a high degree of flexibility, initiative and adaptability to changing section priorities. You have the ability to respond to inquiries while ensuring confidentiality, prioritize your workload in times of urgency and determine what matters require referral and to which staff member. You can determine what information is relevant for program staff and how to organize and the best approach to display the materials and information. You can ensure confidentiality of personnel and other restricted files, and ensure accuracy of typed material. Administrative and Financial Expertise You have the ability to provide verbal and written information to general fire investigation inquiries. You have the ability to prepare correspondence, reports and presentations. You have knowledge of office equipment and personal computer operation to produce reports, memoranda and presentations. You have the ability to prepare expense claims and maintain program financial accounts records. Additional Information: Address: 1 English Permanent, 2284 Nursery Rd, HWY 26, Midhurst, Central Region, Criminal Record Check Compensation Group: Ontario Public Service Employees Union Understanding the job ad - definitions Schedule: 3.7 Category: Administrative and Support Services Posted on: Friday, May 17, 2024 Note: In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential. C-SL-215073/24 How to apply: You must apply online. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us. Read the to make sure you understand this job. OPS employees are required to quote their WIN EMPLOYEE ID number when applying. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours. Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives. All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment. Remember: The deadline to apply is Monday, June 3, 2024 11:59 pm EDT. Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted. All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing. Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la " langue du poste " figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée. The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario's Human Rights Code .