Job Title: Project Coordinator – Substations
Reporting to: Senior Project Manager
Role Purpose
The Project Coordinator role will be to support projects by delivering general office administration and project coordination.
Responsibilities & Duties
Including but not limited to the following:
1. Provide general support to Project Managers and Project Director.
2. Act as a point of contact for business unit staff, contractors, customers and suppliers.
3. Support the work planning process, compiling work packages for issue to installation teams.
4. Complete administration associated with procurement, fleet and other general duties.
5. Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director.
6. Collation and input of timesheets on a weekly basis to a strict deadline.
7. Preparation of payroll reports for payment of monthly allowances.
8. Administration of expense payments.
9. Credit and fuel card administration and analysis.
10. Take/update meeting minutes as required.
11. Populate accounting system with timesheet information.
12. Maintain records and file documents including:
Near misses, Positive Interventions, site Safety Audits and Inspections
Goods Received Notes
Employee leave records
13. Coordinate travel arrangements for staff members.
Key Interfaces
Relationships with key stakeholders:
14. BUGM
15. Finance Business Partner
16. Project Managers
17. Project teams
18. Functional support teams
Person Specification
Qualifications and Experience
The jobholder must be a motivated self-starter, possessing:
19. A minimum of 2 years recent experience in providing administrative support within a busy office environment.
20. Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.
21. Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.
22. A high level of accuracy and attention to detail is of the upmost importance.
23. Be able to work under pressure, be a team player and have a high level of self‑motivation.
24. Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
Desirable:
25. Relevant additional qualifications which will assist in ensuring high levels of performance.
26. Evidence of recent administrative experience in a similar commercial/contracting/engineering/Health & Safety/technical organisation; familiarity with an electrical utility contracting environment will be an advantage.
27. Previous experience of processing attendance timesheets.
28. Previous administrative experience in compiling tender or procurement documentation and making travel bookings.
29. Knowledge of SAP purchasing module.
Competencies
Required skills, knowledge, and abilities:
30. Organisation skills
31. Problem solving skills
32. Good communication skills
33. Critical thinking
34. Working well in a team
35. Self‑motivation
36. Good time management
37. Excellent collaboration and people skills
Values
In line with Omexom’s values, the jobholder must have the following qualities:
38. Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
39. Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
40. Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high‑quality results.
41. Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.