Fundraising Systems Coordinator
We're seeking a Fundraising Systems Coordinator to coordinate fundraising operations and help transform young lives through music.
Position: Fundraising Systems Coordinator
Location: Gloucester/hybrid (minimum of 2 days in the office per week)
Hours: Full-time or Part Time, (phone number removed) FTE (30-37.5 hrs/week)
Salary: £28,000 - £32,000 pro rata
Contract: Permanent
Closing Date: Sunday 1st June, 5pm
The Role
As Fundraising Systems Coordinator, you’ll play a vital role in ensuring the smooth running of the charity’s fundraising operations. Working closely with the Head of Fundraising, you’ll manage a diverse portfolio of funders, grants, and donations, enabling them to meet fundraising targets and support young people across Gloucestershire.
Key responsibilities include:
1. Supporting the implementation and management of a new CRM system to streamline fundraising operations
2. Coordinating the submission and reporting of over 80 funding applications annually
3. Managing communications and reporting processes for active grants
4. Maintaining accurate donor and funder records in line with GDPR
5. Leading funder stewardship, ensuring regular tailored communication with funders
6. Researching new funding opportunities and presenting findings to senior leadership
7. Writing small funding applications using existing resources (with support provided)
8. Coordinating a small programme of fundraising cultivation events
9. Providing administrative support to the fundraising team, including organising meetings, taking minutes, and staying informed on sector developments
About You
The ideal candidate will have experience of using project management tools, workflows, or CRM systems, understand the importance of data in demonstrating impact, and be able to manage an evolving range of priorities, deadlines, and specific funder requirements.
Essential skills and experience include:
* Strong IT and systems skills, including CRM and project management tools
* Experience in fundraising operations, grant management, or similar roles
* Excellent organisational skills and attention to detail
* The ability to manage multiple priorities and deadlines effectively
* Strong written and interpersonal communication skills
* Based within commuting distance of Gloucester
It would be a bonus if you also have:
* Experience in fundraising stewardship or stakeholder engagement
* Knowledge of Gift Aid and UK giving patterns
* Experience working in the arts, youth, voluntary, or community sectors
About the Organisation
With a mission to inspire and transform young lives through music, the organisation aims to break down barriers and build confidence, self-belief, and motivation among young people, enabling them to reach their full potential in both music and their lives. This work focuses on inclusivity and diversity, engaging with under-represented young people, particularly those from challenging circumstances.
Benefits include:
* Pension is 3% of basic salary
* Flexible working
* Lots of staff training and development opportunities
* Cycle to work scheme and a shower at work so we encourage you to be active
* Enhanced Maternity policy
* Wellbeing and social programme for staff
* Annual leave entitlement: 22 days plus bank holidays plus all the days between Christmas and New Year
* Staff can request additional unpaid leave throughout the year
* A really amazing staff team and culture
You may also have experience in areas such as Fundraising Officer, Development Coordinator, Grants Officer, Fundraising Administrator, Development Assistant, CRM Coordinator, Philanthropy Assistant, etc.
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PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation
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