Personal Secretary
NHS AfC: Band 3
Main area Admin Grade NHS AfC: Band 3 Contract Permanent:>Hours Part time - hours per week (Mon - Fri) Job ref -CHI-5- Site Chesterfield Town Chesterfield Salary £, - £, Pro rata Salary period Yearly Closing //6 :
Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.
We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.
Job overview
To ensure the delivery of a comprehensive high quality secretarial and administrative service to different levels of senior management with Operational Service.
To deal with enquiries and referrals to the department promptly and in accordance with Trust policy and procedure.
Main duties of the job
Provide a comprehensive secretarial service orally, in writing and electronically, including audio typing/word processing of agendas, letters, notes, minutes, reports and other routine correspondence.
Produce/adapt/design documents, charts, tables etc., by use of Microsoft IT packages, eg Word, Excel, Access, etc, for services and disseminate information via email.
Effectively manage multiple electronic diaries as required, using Microsoft Outlook.
Provide full support to a range of professional meetings including note taking and room booking. Coordinating diaries to arrange meetings and events for internal staff and external agencies.
Support the Trust's various disciplinary, investigation and complaint processes.
Prioritise and undertake general administrative tasks
Receive and make telephone calls, taking messages and dealing with enquiries appropriately and ensuring accurate and timely communication of messages.
Maintain a professional and confidential approach to work at all times.
To be familiar with and comply with relevant Trust, Operational, Personnel and Health and Safety procedures.
Arrange onsite maintenance including raising of new work requisitions for repairs via the Trust Estates department.
Provide cover for other Personal Secretaries as required.
Willingness to travel to other bases.
Ensure the provision/procurement of all stock and non-stock supplies for the services, ensuring receipt of all goods via Trust Procedures as appropriate and necessary.
Working for our organisation
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.
CQC rated us as 'GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”
Benefits include:
1. Commitment to flexible working where this is possible
2. days annual leave/year plus bank holidays, increasing to days after 5 years & days after years’ service
3. Yearly appraisal and commitment to ongoing training
4. Generous NHS pension scheme
5. Good maternity, paternity and adoption benefits
6. Health service discounts and online benefits
7. Incremental pay progression
8. Free confidential employee assistance programme /7
9. Access to our LGBT+ network, BAME Network and Christian Network
10. Health and wellbeing opportunities
11. Structured learning and development opportunities
Detailed job description and main responsibilities
To ensure the delivery of a comprehensive high quality secretarial and administrative service to different levels of senior management with Operational Service.
Person specification
GCSE English Grade C or new Grade 4 or equivalent.
Essential criteria
12. GCSE Grade C or new Grade 4
Desirable criteria
13. Good standard of spelling and grammatical accuracy.
Typing Qualification or equivalent typing experience.
Essential criteria
14. RSA 3
Desirable criteria
15. NVQ3 Business and Administration or equivalent.
Further details / informal visits contact
NameJenny WoolleyJob titlePA / Admin Team ManagerEmail number