Overview
We are seeking a motivated and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong organisational skills and a proactive approach to managing various administrative tasks. This role is essential in ensuring the smooth operation of our office, providing support to staff and contributing to overall efficiency.
Duties
1.1 Handle children's registration applications, book trial sessions. Chase outstanding bookings.
1.2 Ensure that accurate records of all children attending the Centre are kept on the database.
1.3 Keeping up to date records of attendance and monies received.
1..4 Support in the collation and recording of Charity statistics and other monitoring information, requested by Funders of the Charity.
1.5 Updating and maintaining the website to provide accurate and up-to-date information.
1.6 Support Manager with information collation for monthly management reports including occupancy figures.
1.7 Deal with parent/carer enquiries, visitors, emails where appropriate
1.8 Other activities as required
2 Administration
2.1 Provide admin support to the Manager and project generally, and act as a reference point for enquiries.
3. Financial
3.1 Ensure that accurate accounts are kept and organise day to day petty cash transactions.
3.2 Ensure invoices are produced in a timely manner and any overdue fees are followed up.
3.3 Chase any outstanding payments for Saturday Club.
4. Organisational
4.1 Ensure excellent customer service at all times.
4.2 Show people around the Centre and monitor our booking system. .
5. Publicity
5.1 Assist in preparing a range of charity's publicity on Facebook and other social media.
Other Duties
6.1 To be aware of and work within and promote Sensoft's policies at all time and report any issues of concern.
6.2 To attend supervision, training and meetings as and when required.
6.3 To carry out any other reasonable duties as requested by Management
This Job Description outlines the general ways in which it is expected you will meet the overall requirements of this post.
The list of tasks is not an exhaustive one and duties may be varied from time to time. This Job Description is subject to regular review.
Job Types: Part-time, Fixed term contract
Contract length: 12 months
Pay: £9,500.00-£10,000.00 per year
Expected hours: 14 per week
Benefits:
* Flexitime
* On-site parking
Language:
* English (preferred)
Work Location: In person