About the role
We are seeking a detail-oriented and proactive Tax and Payroll Administrator to join our Finance team. This role supports the day-to-day operations of the tax and payroll functions, including intercompany transactions, ensuring accuracy, compliance, and timely delivery of key processes.
In return we offer a dynamic working environment, flexible working arrangements (start/finish time), financial support to relevant studies, 25 days annual leave plus public holidays.
Key responsibilities
* Assist with monthly payroll processing and maintain accurate employee records
* Support statutory payroll reporting (e.g., P45, P60, P11D) and liaise with HR and Finance teams
* Prepare and submit VAT returns, tax schedules, and other tax filings for Group
* Maintain documentation for audits and assist with HMRC queries
* Coordinate intercompany recharges and reconciliations across multiple entities
* Manage filing systems, shared mailboxes and respond to routine request from the business
* Support team in setting up bank payments in multi currencies and posting tax entries into finance system
* Ensure compliance with GDPR and internal control procedures.
To be successful, you should bring:
* Experience (or desire) in an administrative role within finance, payroll, or tax
* Strong attention to detail and organisational skills
* Proficiency in Microsoft Office, particularly Excel and willingness to learn multiple finance system platforms
* Ability to handle sensitive information with discretion
* Excellent communication and problem-solving skills.
Additional desirable qualities:
* Experience/knowledge of Sage 50 payroll
* Experience with other finance systems (e.g., Certinia, Agresso)
* Past experience involving bookkeeping skills or a basic understanding.
About Idox
Our specialist software solutions power the performance of government and industry, driving productivity and a better experience for everyone. Built around the user and designed in collaboration with experts who have worked through every detail of every process from end-to-end, our hard-working process engines deliver exceptional functionality and embed workflows that drive efficiency and best practice with a long-term focus for regulated environments.
Through the automation of tasks, the simplification of complex operations, finding scalability as operations evolve, and more effective management of information, we help our customers harness the power of Digital, so they can do more.
We employ 700+ staff in the UK and worldwide, including Europe, North America and Asia, so some travel to meet colleagues may be required.
Our Values
D.R.I.V.E – The core values taking us forward.
D – Dynamism – We shape our future.
R – Responsibility – We are accountable for our actions.
I – Integrity – We do the right thing.
V – Valued – We value each other.
E – Excellence – We set the benchmark for quality.
Our Culture
We are ambitious in working together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity. Idox is a company where we can all be ourselves and succeed on merit, where we respect all our employees, customers and communities in which we live, work and are a part of.
We recruit and reward employees based on capability and performance – regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. Each office location worldwide, is free to respond to local needs to create a culturally sensitive workplace for everyone. In doing so, we want every employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.
Our Benefits:
Flex to Fit
We recognise that for individuals, the opportunity to work flexibly can enable them to achieve a better work-life balance along with a greater sense of responsibility, ownership and control of their working life. During the pandemic, all our employees successfully transitioned to remote working, and we are open to conversations on work patterns to suit our employees needs such as change to working times; part time working; term time working; 9-day fortnight. We are proud to be a flexible employer enabling effective hybrid working for our employees.
Family Friendly
We understand how important family is to our employees and provide support through difficult times such as bereavement as well as offering excellent pay and leave benefits for parents and carers welcoming a child.
Health and Wellbeing
Our Workplace Wellbeing team provide support and resources on mental health and lifestyle. We also provide 24/7 confidential help via our employee assistance programme.
Be Heard
You will have the chance to impact change within Idox by having your voice heard via our CEO live broadcasts; making suggestions to Idox Voice forum or sharing your ideas in our company newsletter, Inside Idox.
Community
You will have the opportunity to participate in community and social activities, as well as group wide fundraising ventures. We prioritise sustainability and ethical impact on our communities, and we pledge to allow our employees to carry out volunteer work.
Your Development
Our mentor scheme will help you to achieve personal and professional growth through learning from experienced colleagues and you will also have access to online and face to face learning modules including our Leadership Development Programme.
Financial Security
We offer full company sick pay plus income protection for long term illness and our life assurance cover is provided up to four times annual salary. Our Pension Scheme operates on a salary Exchange Contribution Basis so you will receive relief from NI contributions.
You are also invited to join our Idox Xtra Share Scheme where every single share bought will receive an extra one free from the company.
Privacy Notice
As part of the recruitment process, we will collect data about you in a variety of ways including the information you would normally include in a CV or a job application cover letter, or notes made by our recruiting officers during a recruitment interview.
Please read our Recruitment Data Privacy Policy here: https://www.idoxgroup.com/policies
Please note successful applicants will need to satisfy the BPSS guidelines (Baseline Personnel Security Standards) which consist of the receipt of satisfactory references covering the last 3 years of employment; an identity check; verification of eligibility to work in the UK; and a Basic Disclosure Check. This is in order to help us make safer recruitment decisions.