The Senior HR Advisor is responsible for aligning business objectives with employees and management. This role act as a consultant to management on human resource-related issues, acting as an employee champion and change agent and can be based from either our Knottingley or Birmingham site.
Administrative HR Support
• Prepare and manage employment-related documentation (., contracts, amendments, disciplinary letters) in coordination with HRBPs and ER Managers, ensuring compliance with legal and internal standards.
• Maintain and update employee records in HR systems, ensuring data accuracy and confidentiality, in collaboration with HRSS.
• Support onboarding and offboarding processes by coordinating local documentation, system access, and checklists, complementing HRSS activities.
Support to HRBPs and ER Managers
• Assist Local HRBPs with scheduling, reporting, and follow-up on HR initiatives such as performance reviews, training sessions, and engagement activities.
• Provide logistical and administrative support to Employee Relations Managers during investigations, disciplinary processes, and meetings with employee representatives.
• Help prepare documentation and reports required for audits, legal reviews, or internal reporting.
Recruitment & Training Administration
• Coordinate interview scheduling, candidate communication, and documentation in support of recruitment processes led by HRBPs.
• Track recruitment progress and maintain local recruitment dashboards or trackers.
• Support the organization and logistics of training sessions, including invitations, attendance tracking, and feedback collection.
• Liaise with external training providers and Learning and Development team to ensure smooth delivery of learning programs.
HR Operations, KPIs & Compliance
• Ensure timely and accurate processing of local HR transactions not covered by HRSS, including promotions, transfers, and terminations.
• Monitor compliance with internal policies and local labor regulations by supporting documentation and process audits.
• Prepare and maintain HR dashboards and KPI reports to support HRBPs in tracking key metrics such as turnover, absenteeism, and training completion.
• Coordinate with payroll, benefits, and other HR functions to ensure seamless service delivery at the local level.
Time & Attendance and Payroll Coordination
• Monitor and validate time and attendance data to ensure accuracy and compliance with local labor laws and internal policies when not covered by SBS department.
• Act as a local point of contact for timekeeping issues, coordinating with managers and employees to resolve discrepancies when not covered by SBS department.
• When global payroll is implemented: Collaborate with the centralized or local payroll team to ensure timely and accurate submission of local data, including variable pay, absences, and contract changes.
Performance & Talent Cycle Coordination
• Send timely reminders and communications to managers and employees during performance review cycles.
• Track completion rates and escalate delays to HRBPs as needed.
• Support the preparation of data and documentation for talent reviews and calibration sessions, ensuring accuracy and confidentiality.
• Assist in compiling succession planning and development data for leadership visibility.
Coordination & Communication
• Act as a liaison between local sites and the central HR team to ensure consistent communication and process alignment.
• Support the organization of HR-related events, training sessions, and employee communications.
• Respond to employee inquiries regarding HR policies, procedures, and documentation, escalating to HRSS or HRBPs as appropriate.
FORMAL EDUCATION:
• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent administrative experience in an HR environment or equivalent through experience.
KNOWLEDGE & EXPERIENCE:
Required:
• 3–5 years of experience in an HR administrative or coordinator role, preferably in a multi-site or regional setting.
• Strong understanding of HR processes, documentation standards, and data confidentiality.
• Experience working with HRIS systems and document management tools
JOB COMPLEXITY FRAMEWORK:
• Complexity: Manages a wide range of administrative HR tasks across multiple locations, requiring strong organizational skills and attention to detail. Coordinates with HRSS to ensure seamless service delivery.
• Communication: Communicates clearly and professionally with HR colleagues, managers, and employees. Ensures timely and accurate information flow between local teams and centralized functions.
• Supervision: Works independently under the guidance of Local HRBPs and the supervision of the ER Manager.
• Influencing Skills: Supports process efficiency and consistency by proactively identifying administrative improvements and ensuring compliance with standards.
• Freedom to Act: Operates with autonomy in managing day-to-day HR administration, escalating complex issues to HRBPs, ER Managers, or HRSS as needed.
TECHNICAL/SKILL REQUIREMENTS:
• Microsoft tools: Proficiency in Microsoft Office Suite, including Excel for data analysis and reporting, PowerPoint, and Word, for various business applications.
• HR Administration: Proficient in preparing HR documents, managing employee files, and supporting HR processes.
• Attention to Detail: High level of accuracy in handling sensitive data and documentation.
• Time Management: Ability to manage multiple priorities and deadlines across different locations.
• Confidentiality and Integrity: Maintains strict confidentiality and handles sensitive information with discretion
Travel requirement: 20%