Job Description
Mat Cover - Executive Assistant and Office Manager
St James, Central London
£50,000 + Bonus + Great Benefits
Fridays WFH
A boutique asset management firm in the heart of St James is seeking an Executive Assistant and Office Manager to cover a maternity contract (9 to 12months). You will be the office lynchpin and go to person. Supporting the execs with all EA duties and ensuring the smooth running of the office. A fabulous opportunity to work for a world-renowned firm.
Key EA/Office Manager Duties
First point of contact for all team members and external colleagues/contacts
PA responsibilities to the CIO and COO
Providing administrative support across the Investment and Operations Team
Liaising between teams at the two office locations
Diary management across the Investment and Operations team.
Co-ordinating seasonal events and working within budgets
Arranging staff travel including researching travel times, booking flights/transport, finding accommodation and noting leave dates.
Assisting with the on-boarding/off-boarding process for any staff and interns joining or leaving the company.
Liaising with clients on upcoming reporting deadlines and meeting dates; keeping relevant team members informed of timelines and details.
Updating the staff Intranet.
Running errands within the building including greeting guests, general upkeep of the meeting room and dealing with IT issues in the comms room.
Responsible handling of the company credit card
Overseeing general housekeeping, maintenance and health and safety issues in the office.
Fire-marshalling and first aid.
The Ideal EA / Office Manager
Well presented and spoken
Support colleagues with willingness and enthusiasm.
Respond to tasks efficiently and utilise time effectively.
Take a flexible approach to the working day to allow for prioritising and multitasking.
Be committed, and contribute constructively to, individual tasks and team projects.
Strong organisational skills, which involve planning ahead and pre-empting to ensure processes run smoothly.
Maintain open lines of communication with team members and external colleagues/contacts.
Stay aware of activities and deadlines across the Company.
Demonstrate strong IT skills across Windows Office (Word, Excel, PowerPoint) and Adobe.
Maintain a high standard of work.
Be mindful of Company reputation, expectations and policies.
Handle sensitive information and matters with discretion.
Benefits for the EA / Office Manager
Completion bonus
Private medical and dental
Life assurance
25 days holiday + bank holiday
Fridays WFH
Regular social events!
If this dual EA and Office Manager role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.