Job Description
Spencer‑Richardson is a boutique executive search and talent consultancy known for delivering exceptional senior-level talent and building trusted long‑term partnerships with our clients. As we continue to grow, we are looking for a highly organised, detail‑driven and proactive part- time Office Co-ordinator to support our team across research, operations, CRM management, and marketing activity.
This role is perfect for someone who is highly organised and enjoys working in a fast‑paced environment, and thrives on making things run smoothly behind the scenes.
The Role
You will play a key role in supporting our search consultants, ensuring our processes run efficiently, and helping us maintain exceptional standards across every search project.
You will be responsible for:
CRM & Data Management
* Maintaining, updating and optimising our CRM system
* Ensuring candidate and client data is accurate, organised and compliant
* Building lists, updating records and tracking key search activity
* Supporting reporting, analytics and data insights
Research & Delivery Support
* Assisting in market mapping and candidate identification
* Preparing candidate packs, briefing documents and search materials
* Conducting company and talent research to support senior-level assignments
Operations & Administration
* Coordinating diaries, interviews, and client/candidate communication
* Supporting documentation, formatting CVs and preparing reports
* Ensuring smooth workflow across projects and internal processes
Marketing & Social Media
* Drafting social posts across LinkedIn and company channels
* Supporting brand awareness through consistent content and messaging
* Helping maintain the website and digital presence when required
Additional Responsibilities
* Supporting business projects and initiatives
* Helping refine internal processes to improve efficiency
* Providing general office support and contributing to a positive team culture
About You
We’re looking for someone who is:
* Highly organised and detail‑oriented
* Confident using CRM systems (experience with any ATS/CRM is a plus)
* A strong communicator with excellent written English
* Proactive, adaptable, and able to work independently
* Curious about executive search, talent acquisition, or people development
* Comfortable juggling multiple tasks in a fast‑moving environment
* Tech-savvy with strong Microsoft Office skills
* Creative or confident enough to support basic social media activity
Previous experience in recruitment, HR, operations, administration, or executive search is desirable but not essential — attitude, organisation, and willingness to learn are what matter most.
Why Spencer‑Richardson?
* Work alongside experienced executive search consultants
* Learn the foundations of talent research, client delivery and recruitment operations
* Be part of an ambitious, supportive and people‑focused consultancy
* Real opportunities for progression into research, consulting or operations leadership