Administrator / Personal Assistant - Volunteer
Join to apply for the Administrator / Personal Assistant - Volunteer role at Collaboration For Kids - CFK. If you thrive in a dynamic environment, we’d love to hear from you!
What difference will you make? By volunteering with CFK, you will play a key part in improving the food environment and well‑being in communities, through creativity and collaboration.
What are we looking for?
* Prior proven experience in a similar role, providing administrative and PA duties (paid or voluntary).
* Articulate written, visual and verbal communicator, excellent copy accuracy and proofreading skills; fluency in English is essential.
* Proficient in Microsoft Office packages including Word, Excel, PowerPoint, Teams, OneDrive and SharePoint. Experience of MS Forms would be desirable.
* Proficient in creating and branding template documents.
* Strong organisational and time management skills.
* Strong interpersonal skills with a can‑do attitude.
* Ability to work independently and with discretion.
* Previous experience working for charities and/or volunteer organisations is advantageous but not required.
What will you be doing?
* General Administrative Support – supporting your team(s) and the wider organisation with admin related activities, projects and questions.
* Organising meetings and collaborations – working closely with team leads to organise, coordinate and schedule internal CFK meetings and meetings with external partners, taking minutes and following up on agreed actions.
* Organising team folders – ensuring team folders are organised and updated with relevant files and documents and that team members know where to find information, and supporting the IT Team with SharePoint and Teams.
* Managing team calendar & events – creating and updating a team calendar, notifying team(s) of upcoming events, sending invites and reminders and tracking holidays and courses.
* Administrative processes – providing support and advice on CFK administrative procedures and reviewing for improved efficiency.
Collaboration
* Collaborate with key teams and people across the project, including the People Team, other administrators/coordinators/representatives from Delivery and Support teams.
* Work with external partners as required, building strong relationships.
* Attend and contribute positively in internal CFK meetings, such as monthly CFK Club meetings, Delivery Team Meetings and Admin Team Meetings.
Personal Assistant Duties (as required)
* Diary and calendar management
* Email management
* Handle confidential and time‑sensitive information
* Coordinate appointments or tasks (if required)
* Provide event planning and support for charity events
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