Purpose of the role: To support the operations department to maintain, update and amend the operational programme ensuring all required material and plant orders are processed. Assist the Transport Manager to co-ordinate the transport department ensuring it continues to operate legally and efficiently to support the business with compliance.
* Co-Ordinate daily allocation of vehicles to projects ensuring transport schedules meet operational demands
* Schedule servicing, inspections and repair of all vehicle and plant (inclusive of lifting chains and slings) to ensure legal and safety standards are met, keeping documentation up to date and accurate
* Maintain accurate records of all plant and transport assets in folders and on VISION. Monitoring usage, availability and location of equipment
* Assist Operations Co-Ordinator as required
* Maintain RHA database keeping information accurate and up to date
* Log plant and vehicle defects daily and arrange for any defects identified to be rectified, constantly checking progress until rectified. Raise anything that prevents the defects from being repaired in a timely manner or if something may impact our operations and close out on the RHA database
* Respond to urgent or last-minute requests regarding plant and vehicles efficiently ensuring best outcome
* Arrange hire or off hire of external plant as required to ensure operations run efficiently and to schedule.
* Manage and raise Purchase Orders/ Advanced Purchase Orders for plant and vehicle hire ensuring that these have been sent to the relevant hire company are accurate, have been costed to the correct job on Live Costs and are updated as required
* Allocate company owned equipment on Livecosts to ensure accurate job costing
* Answer incoming telephone calls, dealing with any queries, determining customer requirements and directing the call where appropriate
* GRN delivery tickets raising any queries for correct amounts
* Monitor and process waste transfer notes, ensuring timely distribution to clients taking appropriate action for missing waste transfer notes
* Managing download and secure storage of driver and vehicle tachograph data inline with legal compliance requirements
* Manage monthly CAT downloads, liaising with operatives and adding readings to correct folder
* Assist the Transport Manager with duties and requirements as necessary
* Assist with providing relevant information required to successfully pass FORS/ ISO Audits / RHA Monitoring
* Collate monthly vehicle mileage records and forward to West Wallasey for servicing and maintenance purposes taking appropriate action for missing mileage reports
* Collect and record monthly standpipe reading from machine gang and ensure these are sent to the relevant water company
* Liasing with material testing companies to obtain reports and ensure timely distribution to clients
* Track fuel usage through completion of monthly fuel analysis spreadsheet
* Assist with providing relevant information required to successfully pass FORS/ ISO Audits / RHA Monitoring
* Update company information on MID as and when required to ensure we remain legally compliant
* Log weekly fire alarm/monthly fire extinguisher checks to ensure equipment is in full working order, reporting any concerns to ensure issues can be resolved
* Assist the business to achieve and maintain ISO9001, 45001 and NHSS:16 certification
* Provide cover for programme as and when required