Monday – Friday
*This is a part-time position offering flexible hours to accommodate personal schedules.
Work Site Location
Work Site Location Chesapeake, VA
Position Driving Requirement
Position Driving Requirement O - Occasional
Pay Grade
Pay Grade GE01
Pay Basis
Pay Basis Semi-Monthly
Advertised Salary
Job Description
The Chesapeake Central Fleet is seeking a Part-Time Office Assistant to support administrative functions within the department. This role involves performing a variety of office tasks to ensure smooth operations. The successful candidate will interact with staff, visitors, and the public, providing support in various areas such as data entry, filing, customer service, and general office management.
Key Responsibilities:
· Perform general office tasks including composing and typing correspondence, data entry, filing, telephoning, faxing, photocopying, and maintaining office supply inventory.
· Interact with other departments, visitors, and the public both by telephone and in person; greet and assist visitors or customers and direct them to the appropriate personnel.
· Assist with the completion of standardized records or documents, providing administrative support to coworkers and other departments as needed.
· Process incoming and outgoing mail/packages, including opening, timestamping, sorting, and distributing to the appropriate personnel or departments.
· Maintain the GarageHelp email inbox, respond to inquiries, and direct emails to appropriate personnel; process Fleet User Access Forms by entering them into AssetWorks.
· Collect and compile data from various sources for special and periodic reports; perform routine calculations and maintain/update departmental records and logs.
· Review and verify records, reports, forms, and other data for accuracy, completeness, and compliance with rules and regulations.
· Inventory, receive, and stock office supplies; maintain and operate routine office equipment as needed.
· Maintain and organize files, records, and key room; distribute information packets as required.
· Organize and manage fleet keys, ensuring they are properly stored and accessible.
· Respond to incoming calls and direct them to the appropriate personnel; handle vehicle breakdown calls when necessary.
· Act as a courier between the main garage at Greenbrier Parkway and the Satellite Maintenance Facility as needed.
· Perform other related duties as assigned by supervisor.
Required Qualifications
Vocational/Educational Requirement: Requires high school diploma or GED / HSE .
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support.
Special Certifications and Licenses: Depending on position, may require a valid driver’s license in compliance with City Driving Standards .
Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Previous experience in an office, clerical, or administrative support role.
Able to use Microsoft Word, Excel, and Outlook to manage emails, create documents, and organize information.
Experience using standard office equipment such as multi-line phones, copiers, and scanners.
Comfortable communicating clearly and professionally in person, over the phone, and by email.
Familiar with basic data entry and record-keeping practices.
Handles private or sensitive information responsibly.
Friendly, reliable, and works well with others.
Job Open Date
Job Open Date 05/19/2025
Job Close Date
Job Close Date 05/26/2025
Open Continuous No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs.
Standing
Standing Rarely- Less than 1 hour per week.
Sitting Continuously- 2/3 or more of the time.
Walking
Walking Occasionally- Up to 1/3 of the time.
Lifting
Lifting Rarely- Less than 1 hour per week.
Lifting Amount
Lifting Amount Exerting up to 10 lbs
Carrying
Carrying Rarely- Less than 1 hour per week.
Carrying Weight
Carrying Weight Exerting up to 10 lbs
Pushing/Pulling
Pushing/Pulling Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Pushing/Pulling Weight Exerting up to 10 lbs
Reaching
Reaching Rarely- Less than 1 hour per week.
Handling Rarely- Less than 1 hour per week.
Fine Dexterity
Fine Dexterity Rarely- Less than 1 hour per week.
Kneeling
Kneeling Rarely- Less than 1 hour per week.
Crouching
Crouching Rarely- Less than 1 hour per week.
Bending Rarely- Less than 1 hour per week.
Twisting
Twisting Rarely- Less than 1 hour per week.
Climbing
Vision
Vision Continuously- 2/3 or more of the time.
Hearing
Hearing Continuously- 2/3 or more of the time.
Talking
Talking Frequently- From 1/3 to 2/3 of the time.
Foot Controls
Foot Controls Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
Protective Equipment Required
Health and Safety
D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never
Mechanical Hazards
Mechanical Hazards N = Never
Chemical Hazards
Chemical Hazards N = Never
Electrical Hazards
Electrical Hazards N = Never
Fire Hazards N = Never
Explosives
Explosives N = Never
Communicable Diseases
Communicable Diseases N = Never
Physical Danger or Abuse
Physical Danger or Abuse N = Never
Other
If Other, Description
D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never
Dirt and Dust
Dirt and Dust M = Several Times Per Month
Extreme Temperatures
Extreme Temperatures N = Never
Noise and Vibration
Noise and Vibration N = Never
Fumes and Odors
Fumes and Odors M = Several Times Per Month
Wetness/Humidity
Wetness/Humidity N = Never
Darkness or Poor Lighting
Darkness or Poor Lighting N = Never
Primary Work Location
Non-Physical Demands
C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs.
Time Pressures
Time Pressures Rarely- Less than 1 hour per week.
Emergency Situations
Emergency Situations Rarely- Less than 1 hour per week.
Frequent Change of Tasks
Frequent Change of Tasks Rarely- Less than 1 hour per week.
Irregular Work Schedule/Overtime
Irregular Work Schedule/Overtime N = Never
Performing Multiple Tasks Simultaneously
Performing Multiple Tasks Simultaneously Rarely- Less than 1 hour per week.
Working Closely with Others as Part of a Team
Working Closely with Others as Part of a Team Occasionally- Up to 1/3 of the time.
Tedious or Exacting Work
Tedious or Exacting Work N = Never
Noisy/Distracting Environment N = Never
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Yes, supervisor and office coordinator.
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests 0
Maximum Requests 4
Supplemental Questions
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