Team Administration Supervisor
Location: Grangemouth
Hours: Minimum 36 hours per week
Schedule: Monday-Friday, plus 1 in 3 weekends (paid overtime)
Contract: Temp-to-Perm
Starting Rate: £13.50 per hour, rising to £16.50 per hour (3-stage progression based on competencies)
________________________________________
The Opportunity
We are probably the largest mover of Freight on earth and move goods worldwide on a 24/7/365 basis, moving Minis to Scotch Whiskey.
We operate a 10-person team at our Rail Freight Outstation in Grangemouth. Four team members manage administration, while the remainder oversee yard and terminal operations.
We are looking for an experienced Administrator who is ready to step into a Supervisory role. This is an excellent chance to shape the future of the admin function / streamlining processes, raising standards, and contributing to a positive, efficient working environment.
As you take on additional competencies and responsibilities, you will progress through three incremental pay increases, reaching up to £16.50 per hour.
________________________________________
Key Responsibilities
* Team Supervision: Manage rostering and working hours, ensuring full shift coverage at least four weeks ahead.
* Reporting: Coordinate and submit accurate site reports for the management team.
* Data Management: Ensure all required data is recorded daily and weekly.
* Health & Safety: Champion H&S standards for both team members and site visitors.
* Operational Efficiency: Work closely with off-site management to implement improvements and drive continuous improvement.
* Depot Coordination:
o Oversee the movement, storage, and preparation of shipping containers.
o Produce reports on container loads in and out of the depot.
* Team Support: Track team hours and assist management with meetings and client communication.
________________________________________
About You
We're looking for a confident, proactive professional who can lead by example and maintain high standards across the team.
Essential Requirements
* Minimum 3 years' administrative experience
* Minimum 2 years' supervisory experience
* Strong communication skills and confident team leadership
* Excellent MS Office and database skills
* Solid understanding of workplace Health & Safety
* Flexibility to work between the hours 06:00 and 21:00
* Able to support weekend shifts on a rotational basis
* Full driving licence (own transport preferred)
________________________________________
Interested?
If you're ready to take the next step in your career and make a meaningful impact within a growing operational team, we'd love to hear from you.
Please feel free to call Mark Smith on (phone number removed) and send your CV to (url removed)
Interviews are likely to be via Teams in the first instance, immediate start for the right person