We are looking for a Payroll & Systems Specialist to join Team OB in our Support Office. As a Payroll & Systems Specialist you will have an exciting opportunity to join our People team, where you will play an integral role in providing payroll and systems support to all our OB teams. Reporting to the Senior Payroll & Reward Manager, you will work closely with the People Advisors and People Administrators in contributing to both payroll and system related projects, developing your existing payroll knowledge and expertise in this area. Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week and are open to having conversations about working flexibly. A bit about us … At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work. Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do. Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility. More about the role … An OB Payroll & Systems Specialist will: Support the Senior Payroll & Reward Manager with monthly payroll inputs, validations, and checks to ensure accuracy and compliance Manage the end-to-end leaver process, including calculating final payments and issuing leaver emails Provide support to managers and team members in using the HR system effectively Create and maintain reports within the HR system to support Payroll, Finance, and People team requirements Develop in-depth knowledge of the HR system, becoming the team’s subject matter expert and first point of contact for system queries Manage the Payroll and pensions inbox, responding promptly and accurately to employee queries Maintain accurate and up-to-date HR system records and personnel files at all times Advise managers and employees on payroll-related matters in line with company policies, escalating to the Senior Payroll & Reward Manager when required Ensure all payroll and HR system user guides are accurate, current, and regularly reviewed Set up and maintain payroll allowances and deductions Review weekly timesheets to ensure accurate coding of hours worked Calculate one-off payments and statutory payments in line with current legislation Produce weekly timesheet reports for the Finance team Calculate and process maternity, paternity, and adoption pay, providing guidance and support where required Complete statutory forms such as SSP1 and SMP1 accurately and within required timeframes Prepare monthly and ad-hoc payroll and HR reports as required Deputise for the Senior Payroll & Reward Manager during periods of absence Provide support to the People Advisor team and People Administrator as needed Review payroll administration and HR system processes, identifying efficiencies and recommending improvements Coordinate and support seasonal payroll activities and wider People team projects Assist with ad hoc administrative duties across the department as required Bonas Benefits: Generous employee discount up to 50% off all OB products Free access to our 24 hour employee assistance programme with Care First – offering financial, emotional and vocational support Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service Annual discretionary profit related bonus scheme Free membership for our Westfield Health Cash Plan or Private Medical Auto-enrolment into our pension plan Free access to our onsite gym Cycle to work scheme Refer a Friend incentive Quarterly free lunch Enhanced maternity, paternity, adoption and shared parental leave Equity, Diversity and Inclusivity Voice network and EDI team Mental Health First Aider support Education and support through 360L eLearning platform What we look for: Previous payroll experience PeopleXD/Access knowledge desirable but not essential Strong administration and organisational skills High attention to numerical detail Methodical in approach Able to work towards tight deadlines whilst keeping calm Intermediate Excel skills Excellent communication skills both written and verbal Discreet and confidential Able to build strong working relationships across teams Interest in procedures and processes Equity, Diversity & Inclusion at OB At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work. It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities. Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme. To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity