Job Summary
Do you want to work for a modern company who have built a reputation on being professional and delivering exceptional fit-out solutions to clients throughout the UK and Europe? We are seeking a highly organised and detail-oriented Office Administrator to join our Finance team here at Rosebirch Fit Out Solutions.
The successful candidate will be responsible for managing daily administrative tasks, supporting office operations, and ensuring smooth communication across departments. This role offers an excellent opportunity for individuals with strong organisational skills and proficiency in office software to contribute to a professional and efficient work environment.
The Office Administrator works closely with the Finance Assistant & Senior Finance Assistant supporting cross-functional needs across the office, factory, and site teams, and ensuring operational tasks are completed reliably and on time.
Key Responsibilities
1. Office Administration
● Manage company correspondence, including telephone calls & emails.
● Monitoring Office supplies/ordering equipment
2. Travel Booking & Site Logistics
● Coordinate weekly travel arrangements including booking hotels and ferries etc. for site teams.
● Manage Vehicle Toll Systems, registrations etc. and ensure compliance with all relevant authorities.
3. Vehicle & Fuel Management
● Maintain vehicle service and maintenance records.
● Track and process personal mileage and fuel usage monthly.
● Support vehicle-related administration and ensure driver compliance where required.
4. Finance Administration
● Enter credit card receipts into the accounting system with correct coding
● Monitor/employee top up cards/receipt collation
● Provide general administrative support to the Finance team, including filing, scanning, and document handling.
5. Ad Hoc Support
● Support the Finance Manager and Senior Finance Assistant with additional tasks and projects as required.
● Work professionally in line with Rosebirch Company Vision and Values
Essential Skills & Experience
● NVQ Level 3 in Business Administration or equivalent qualification / work experience
● Strong attention to detail, high level of organisational and time management skills
● Knowledge of all Microsoft office packages
● Willingness to learn and take ownership of assigned tasks
● Good verbal and written communication skills
Preferred Qualifications
● Familiarity with basic finance software (Sage / Xero)
● Knowledge of Construction Industry processes
This position is ideal for a motivated individual seeking to develop their administrative career within a dynamic organisation. The role requires a proactive approach, attention to detail, and the ability to handle multiple responsibilities efficiently.
Job Types: Full-time, Permanent
Pay: From £25,000.00 per year
Benefits:
* Company pension
* Life insurance
* On-site parking
* Private medical insurance
Work Location: In person