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Senior Clerical Officer - Transport, Enniskillen
Client:
Education Authority
Location:
Enniskillen
Job Category:
Other
-
EU work permit required:
Yes
Job Reference:
a929fd8912d1
Job Views:
6
Posted:
05.05.2025
Expiry Date:
19.06.2025
Job Description:
JOB PURPOSE
To provide administrative, clerical, and secretarial support in the Transport Division.
MAIN DUTIES AND RESPONSIBILITIES
General Administrative Processes and Records
* Provide administrative, clerical, and secretarial support to Officers in the Division.
* Develop, maintain, and operate manual and/or computerised information systems.
* Complete and submit all returns/records as required.
* Contact relevant personnel to receive and provide information.
Purchasing and Supplies Administration
* Operate/oversee requisitioning procedures, including ordering, purchasing, receiving, checking, storage, and distribution of resources.
* Manage stock control of resources.
* Arrange for the maintenance of equipment.
Reception, Secretarial, and Secretariat
* Receive, screen, and direct all telephone calls.
* Receive visitors and provide hospitality as required.
* Provide word processing/typing, filing, duplication, and photocopying support, including the use of email, intranet, and internet facilities where appropriate.
* Sort, screen, and distribute all mail.
* Ensure the secure storage of valuable items and confidential documentation.
* Draft correspondence, update lists, registers, and management information systems.
* Maintain diaries, arrange appointments and meetings, and provide secretarial services for Senior Officers within the Division/Service.
* Communicate regularly with external professional staff to exchange information.
* Service meetings and draft minutes as required.
Other Duties
* Assist work placement students with practical tasks and assignments within the office where appropriate.
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