Job Title: Personal Assistant – Commercial Team
Location: Birmingham (Office-Based/Hybrid)
Salary: Competitive + Benefits
Contract Type: Full-time, Permanent
About the Role:
We’re recruiting for a Personal Assistant to join a high-performing Commercial team within a leading UK law firm. This is a key support role, providing full PA assistance to Partners and Legal Advisors, helping to ensure the smooth running of day-to-day operations and delivering an excellent service to both internal stakeholders and clients.
The Commercial team works across a broad range of sectors including energy, automotive, retail and technology, supporting clients with matters such as contracts, data protection, intellectual property, and major outsourcing projects.
This role is ideal for an experienced Legal PA who is proactive, highly organised, and enjoys working in a fast-paced, collaborative environment where they can play a vital role in supporting a successful team.
Key Responsibilities:
Diary & Administrative Support
* Manage complex diaries, proactively identifying and resolving scheduling conflicts
* Organise meetings, travel arrangements, accommodation and logistics
* Prepare draft correspondence, emails and documentation for review
* Produce, format and amend documents to a high standard
* Handle incoming calls and respond to routine enquiries
Billing & Financial Administration
* Support billing processes including issuing invoices and handling client queries
* Monitor cash collection targets and proactively chase outstanding payments
* Prepare financial reports for internal and client use
* Process expense claims and maintain accurate financial records
Client & Compliance Management
* Open and close client files in line with best practice
* Conduct compliance checks including AML and conflict checks
* Prepare engagement letters and support client onboarding processes
* Maintain accurate client records within CRM systems
Reporting & Systems Management
* Produce weekly performance reports using internal systems (e.g. SAP)
* Maintain and update client databases and internal systems
* Support e-filing and document management processes
Team & Event Support
* Support wider team activities and provide cover where required
* Assist in organising client and team events
* Work collaboratively with other PAs to ensure seamless support across the team
Candidate Profile:
* Previous experience as a PA within a legal or professional services environment
* Experience supporting Partners or senior stakeholders (ideally within a Commercial or similar team)
* Strong organisational and diary management skills
* Excellent attention to detail and ability to produce high-quality documentation
* Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
* Experience with billing or time recording systems (desirable)
* Strong communication skills with a professional and approachable manner
* Able to work independently and as part of a team
* Proactive, adaptable and able to manage multiple priorities under pressure
What Our Client Offers:
* Competitive salary and comprehensive benefits package
* Hybrid working model
* Supportive, inclusive and collaborative team environment
* Opportunity to work with a highly regarded Commercial team
* Ongoing training and development opportunities
* A firm culture focused on excellence, innovation and employee wellbeing
How to Apply:
If you’re an experienced Legal PA looking to join a dynamic and high-performing team, we’d love to hear from you.
About Us:
We are a recruitment agency specialising in legal, commercial and professional services roles across the UK. We work closely with leading firms to connect talented individuals with opportunities where they can grow and thrive.