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proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.
Our immediate requirement is for an experienced Personal Assistant to be a key part of our Egham team, representing proAV, taking full responsibility for supporting two Directors within the business.
This is an exciting opportunity for an exceptional, experienced Personal Assistant to join an established operation with scope to enhance the service at every opportunity.
Experience and seniority of the position will be reflected in the remuneration and benefits package.
Key Responsibilities
* Provide comprehensive secretarial support to the Directors and other management team members as required.
* Draft and manage correspondence and emails.
* Handle client requirements promptly and escalate issues when necessary to meet goals.
* Adhere to company policies and processes in both client and internal environments.
* Take and transcribe minutes of meetings and handle audio dictation.
* Use Microsoft Dynamics, Office Suite (PowerPoint, Excel, Outlook, SharePoint) for creating presentations, updating spreadsheets, managing emails, and document management.
* Liaise with colleagues, clients, and suppliers effectively.
* Manage personal tasks as assigned by the Directors.
* Coordinate travel arrangements, assist with travel cost analysis.
* Support creation and revision of quotations and valuations.
* Organise and maintain diaries, schedule appointments, prioritize workload, coordinate reservations, manage event RSVPs, and facilitate meetings.
* Assist with company event management and employee engagement activities.
* Manage facilities, liaising with suppliers, scheduling maintenance, and responding to facilities mailbox inquiries.
* Perform general administrative duties such as filing, maintaining project files, and organizing the workspace.
* Screen calls, inquiries, and requests, handling them appropriately.
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